Canada - Standing order contract for the acquisition of mobile variable message signs

Description

~~Description of deliverables to be provided
Standing order contract for the acquisition of mobile variable message signs with the following characteristics :
Characteristics:
S199AD-1903: General Requirements.
S350A-2009: Variable message sign.
Please note that this is a standing contract and not a firm supply contract, i.e., a supply contract for recurring requirements where the quantity of goods, the pace or frequency of their acquisition is uncertain.
Consequently, the successful bidder will have to wait for the delivery call from the service centre before sending an order.
No optional equipment is required for this tender.
Quantity Estimate
We estimate the potential of this contract at an estimated quantity of approximately twenty (20) per year, up to a maximum of one hundred (100) over three (3) years for the entire Department established throughout Quebec.
- The estimated quantities are only an evaluation based on previous years or an approximate forecast for the current year.
- The Ministère does not undertake to purchase all of these quantities.
- Procurement will be made according to the Ministère's needs by means of a purchase order.
A purchase order is mandatory to acquire goods under a standing contract. It must be issued prior to purchase.
Duration of Contract
The standing contract will be for a period of 3 years.
The arrival of the first of the following events will terminate the contract:
- The expiry date of the contract (3 years from the date of signature);
- The maximum number of units (xx) specified in the contract at the time of signing.
No work for the execution of the contract shall commence prior to the award of the contract and the PEMC shall not assume any liability for such work.
Pricing
The supplier must complete the tender form indicating the cost:
A mobile variable message sign;
A replacement battery box;
A map of the replacement display matrix;
A replacement controller;
Replacement Charge Controller.
Please note: The supplier must provide a price for all items requested on the tender form. Failure to do so will result in the bid being rejected.
Contract Award
The contract will be awarded to the supplier with the lowest total compliant price (sum of the five items indicated on the bid form).
Delivery Date
FAB SUPPLIER
The supplier undertakes to deliver the requested goods no later than 90 calendar days after the issuance of the purchase order, in accordance with the requirements of this document. All equipment and accessories must be new and of model year 2020 or later.
A Supplier who fails to comply with this condition of the contract may be subject to a report of unsatisfactory performance, without diminishing the possible recourses of the CGER and without prejudice to any damages that it may claim from the Supplier.
It should be noted that the CGER reserves the right to reject a bid submitted by a supplier that has been the subject of a poor performance report with respect to contracts of a similar nature during the two years preceding the opening date of this call for tenders.
The CGER also reserves the right to reject a bid submitted by a supplier whose contract of a similar nature has been terminated during the last 2 years preceding this call for tenders, due to its failure to comply with any of the terms, conditions or obligations of such contract, without further formality.
Guarantees
Manufacturer's warranty
The equipment or property in question must be covered by the usual manufacturer's warranty. The supplier undertakes to comply with all the clauses of the usual manufacturer's warranty and must attach a written attestation of this warranty to its submission.
Minimum warranty required : Two (2) full years, except for batteries, which must be covered by a one (1) year warranty, for all goods. This warranty must cover parts and labour, without any deductible amount.
Training
The provider will be required to provide 16 hours of training per year. This training time must include two training sessions per year, one in Quebec City and one in Montreal. The following elements must be covered during the training:
Use;
Maintenance;
Programming of the mobile variable message sign.
The project manager will contact the supplier to coordinate training needs and activities.
The bidder must include all costs related to the training (transportation, accommodation, salaries, etc.).

Opportunity closing date

13 January 2021

Value of contract

to be confirmed