United States - R--Courier Service Base plus 4 - Grand Junction VA Medical Center and Vicinity

For more information and to make a bid you will need to go to the third party website.

Details

Provided by Open Opps
Opportunity closing date
12 August 2019
Opportunity publication date
16 July 2019
Value of contract
to be confirmed
Your guide to exporting
Report opportunity

Description

Added: Jul 15, 2019 3:38 pm

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C25919Q0154

Posted Date:

May 06, 2019

Current Response Date:

May 20, 2019

Product or Service Code:

R602 Courier and Messenger Services

Set Aside:

Service Disabled Veteran Owned Small Business

NAICS Code:

492210 Local Messengers and Local Delivery

Contracting Office Address

SAO West, Network Contracting Office 19 (NCO 19)

Rocky Mountain Acquisition Center

Department of Veterans Affairs

6162 South Willow Drive, Suite 300

Greenwood Village, CO 80111

Places of Performance

Grand Junction VA Medical Center (GJVAMC) and vicinity to include Grand Junction, Fruita, Palisade, and Whitewater.

Performance Period

The period of performance for the Courier Services Firm Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ) Contract will be for a one-year (12 months) base period with four (4) one-year (12 months) option periods.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-01 01/22/2019.

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110- Couriers and Express Delivery Services, with a small business size standard of 1,500 Employees.

The Network Contracting Office 19 (NCO 19) is seeking to purchase Courier Services, armed and non-armed. The purpose of this acquisition is to provide the Grand Junction VA Medical Center with the services listed in the Statement of Work.

To receive credit as an SDVOSB or VOSB, a firm must be registered in VetBiz.gov Vendor Information Pages (http://www.VetBiz.gov).

All vendors, regardless of size, must have a current registration in the System for Award Management (SAM) www.SAM.gov

All interested companies shall provide quotation for the following:

COURIER SERVICES

Base Year - June 1, 2019 through May 31, 2020

CLIN

DESCRIPTION

ESTIMATED QUANTITY

UNIT

UNIT COST

ESTIMATED TOTAL COST

0001

COURIER SERVICE WITHIN THE GRAND

JUNCTION AREA TO AND FROM THE VA

MEDICAL CENTER: TRIPS LISTED IN THE

STATEMENT OF WORK.

2000

EACH

$

$

0002

First 15 Minutes of wait time

*frozen sections can have up to 60 minutes wait time.

25

EACH

$

$

0003

Second 15 Minutes of wait time

25

EACH

$

$

0004

Third 15 Minutes of wait time

25

EACH

$

$

0005

Fourth 15 Minutes of wait time

25

EACH

$

$

0006

ADDITIONAL SCHEDULED TRIPS.AGENT CASHIER DEPOSIT "ARMED

GUARD REQUIRED"

104

EACH

$

$

0007

ADDITIONAL SCHEDULED TRIPS

CANTEEN DEPOSIT "ARMED GUARD

REQUIRED" MONDAY, WEDNESDAY AND

FRIDAY

156

EACH

$

$

Estimated Total Cost of the Base Year

$

COURIER SERVICES

Option Year 1 - June 1, 2020 through May 31, 2021

CLIN

DESCRIPTION

ESTIMATED QUANTITY

UNIT

UNIT COST

ESTIMATED TOTAL COST

1001

COURIER SERVICE WITHIN THE GRAND

JUNCTION AREA TO AND FROM THE VA

MEDICAL CENTER: TRIPS LISTED IN THE

STATEMENT OF WORK.

2000

EACH

$

$

1002

First 15 Minutes of wait time

*frozen sections can have up to 60 minutes wait time.

25

EACH

$

$

1003

Second 15 Minutes of wait time

25

EACH

$

$

1004

Third 15 Minutes of wait time

25

EACH

$

$

1005

Fourth 15 Minutes of wait time

25

EACH

$

$

1006

ADDITIONAL SCHEDULED TRIPS.AGENT CASHIER DEPOSIT "ARMED

GUARD REQUIRED"

104

EACH

$

$

1007

ADDITIONAL SCHEDULED TRIPS

CANTEEN DEPOSIT "ARMED GUARD

REQUIRED" MONDAY, WEDNESDAY AND

FRIDAY

156

EACH

$

$

Estimated Total Cost of the Option Year 1

$

COURIER SERVICES

Option Year 2 - June 1, 2021 through May 31, 2022

CLIN

DESCRIPTION

ESTIMATED QUANTITY

UNIT

UNIT COST

ESTIMATED TOTAL COST

2001

COURIER SERVICE WITHIN THE GRAND

JUNCTION AREA TO AND FROM THE VA

MEDICAL CENTER: TRIPS LISTED IN THE

STATEMENT OF WORK.

2000

EACH

$

$

2002

First 15 Minutes of wait time

*frozen sections can have up to 60 minutes wait time.

25

EACH

$

$

2003

Second 15 Minutes of wait time

25

EACH

$

$

2004

Third 15 Minutes of wait time

25

EACH

$

$

2005

Fourth 15 Minutes of wait time

25

EACH

$

$

2006

ADDITIONAL SCHEDULED TRIPS.AGENT CASHIER DEPOSIT "ARMED

GUARD REQUIRED"

104

EACH

$

$

2007

ADDITIONAL SCHEDULED TRIPS

CANTEEN DEPOSIT "ARMED GUARD

REQUIRED" MONDAY, WEDNESDAY AND

FRIDAY

156

EACH

$

$

Estimated Total Cost of the Option Year 2

$

COURIER SERVICES

Option Year 3 - June 1, 2022 through May 31, 2023

CLIN

DESCRIPTION

ESTIMATED QUANTITY

UNIT

UNIT COST

ESTIMATED TOTAL COST

3001

COURIER SERVICE WITHIN THE GRAND

JUNCTION AREA TO AND FROM THE VA

MEDICAL CENTER: TRIPS LISTED IN THE

STATEMENT OF WORK.

2000

EACH

$

$

3002

First 15 Minutes of wait time

*frozen sections can have up to 60 minutes wait time.

25

EACH

$

$

3003

Second 15 Minutes of wait time

25

EACH

$

$

3004

Third 15 Minutes of wait time

25

EACH

$

$

3005

Fourth 15 Minutes of wait time

25

EACH

$

$

3006

ADDITIONAL SCHEDULED TRIPS.AGENT CASHIER DEPOSIT "ARMED

GUARD REQUIRED"

104

EACH

$

$

3007

ADDITIONAL SCHEDULED TRIPS

CANTEEN DEPOSIT "ARMED GUARD

REQUIRED" MONDAY, WEDNESDAY AND

FRIDAY

156

EACH

$

$

Estimated Total Cost of the Option Year 3

$

COURIER SERVICES

Option Year 4 - June 1, 2023 through May 31, 2024

CLIN

DESCRIPTION

ESTIMATED QUANTITY

UNIT

UNIT COST

ESTIMATED TOTAL COST

4001

COURIER SERVICE WITHIN THE GRAND

JUNCTION AREA TO AND FROM THE VA

MEDICAL CENTER: TRIPS LISTED IN THE

STATEMENT OF WORK.

2000

EACH

$

$

4002

First 15 Minutes of wait time

*frozen sections can have up to 60 minutes wait time.

25

EACH

$

$

4003

Second 15 Minutes of wait time

25

EACH

$

$

4004

Third 15 Minutes of wait time

25

EACH

$

$

4005

Fourth 15 Minutes of wait time

25

EACH

$

$

4006

ADDITIONAL SCHEDULED TRIPS.AGENT CASHIER DEPOSIT "ARMED

GUARD REQUIRED"

104

EACH

$

$

4007

ADDITIONAL SCHEDULED TRIPS

CANTEEN DEPOSIT "ARMED GUARD

REQUIRED" MONDAY, WEDNESDAY AND

FRIDAY

156

EACH

$

$

Estimated Total Cost of the Option Year 4

$

Estimated Total Cost of the Base Year and All Option Years

$

Statement of Work

The Grand Junction Veterans Health Care System (GJVHCS) requires Local Messenger and

Local Delivery Service to provide pickup and delivery service to the Department of Veterans

Affairs Medical Center, Grand Junction, Colorado.

1. Pickup and delivery-service shall be available 24 hours/day, 7 days/week, 52 weeks/year. With a response time of 30 minutes. Estimated 2200-2300 trips/year. Due to the urgency of pickups and deliveries the courier service (at least its drivers) shall be located within the Grand Junction, Fruita, Palisade and Whitewater, CO area. Types of pickups are as follows:

1.1 Blood from St. Mary's Hospital. (estimated 25/week) (St Mary s Hospital Pavilion, 750

Wellington Ave., Grand Junction, CO).

1.2 Taking frozen-sections* to St. Mary's Hospital. (estimated 5 per month) St Mary s

Hospital LAB/Pathology, 2635 N 7th St, Grand Junction CO)

*frozen sections can have up to 60 minutes wait time.

1.3 Pickup and delivery of instruments to/from hospitals/clinics. (approx. weight 11 lbs. to

60 lbs.) St. Mary s Hospital 2635 N 7th St, Grand Junction CO; Community Hospital,

2351 G. Rd, Grand Junction, CO; and/or Family West, 300 Ottley Ave, Fruita, CO

1.4 Pick-up and deliver reports to local doctor s offices and Gastroenterology, 1035

Wellington, Grand Junction, CO

1.5 Pick up or deliver loaned medications from/or to pharmacy (St. Mary s Inpatient

Pharmacy). St. Mary s Hospital 2635 N 7th St, Grand Junction CO

1.6 Pickup and deliver library media to and from Mesa County Public Library. 530 Grand,

Grand Junction, CO

1.7 Pickup patient records from the Retina Center, 2478 F Road, Suite 7, Grand Junction, CO

81505

1.8 Prosthetic equipment delivery to/from local prosthetic vendor. St. Mary s Hospital

2635 N 7th St, Grand Junction CO; Hangar Prosthetics & Orthotics, 3150 B 12th St,

Grand Junction, CO; and/or Grand Mesa Medical, 1708 North Ave, Grand Junction,

CO

1.9 Armed Escort: deliver sealed cash bag from GJVHCS agent cashier to the bank (US

Bank, 421 White Ave, Grand Junction, CO) and return locked cash bag to GJVHCS

agent cashier (estimate 2 times/week)

1.10 Armed Escort: deliver sealed cash bag from VAMC canteen retail store employee to the bank (Wells Fargo Bank, 2808 North Ave, Grand Junction, CO and return sealed cash bag to VAMC canteen retail store employee (Monday, Wednesday, & Friday at 11 am unless Monday falls on a Government Holiday No pick up)

1.11 Transport Legal Documents to court (Mesa County Court).

1.12 Pickup and Deliver Reports to St. Mary's and local Doctor's offices.

1.13 Pick-up or Deliver loaned medications from or to Pharmacy (St Mary's Inpatient

Pharmacy).

1.14 Deliver Cold- Pack Medications to local housebound patients.

1.15 Pickup and Deliver eyeglasses from Eyeglass Services.

1.16 Pickup and Deliver Library media to and from the Mesa County Public Library.

1.17 Frozen sections will be in protected containers.

2. The MSDS (Material Safety Data Sheet) for formalin which frozen sections are transported in. This MSDS shall be reviewed with all drivers in case of a spill.

3. Privacy act clauses will be included. A Business Associate Agreement to comply with Health Insurance

Portability and Accountability Act of 1996 (HIPAA) is required to be signed.

4. Armed Escort services shall be Bonded.

5. The Local Messenger and Local Delivery Service (Armed) shall sign a VA form 1011 Record of Shipment upon receipt of sealed cash bag deliver to US Bank Cash Vault Teller

6. The Local Messenger and Local Delivery Service (Armed) shall review form to ensure

information is accurate by verifying package seal numbers on sealed cash bag(s) and then sign to

take possession of bag(s)

7. Upon delivery of shipment to the bank, The Local Messenger and Local Delivery Service (Armed) shall obtain from the bank employee Cash Vault Teller receiving the cash bag a signature, date, and time on the VA form 1011 Record of Shipment

8. The Local Messenger and Local Delivery Service (Armed) shall return the signed, dated and time stamped VA form 1011 and a new locked cash bag to the VAMC agent cashier.

9. Shipments shall not be transferred to another courier or courier vehicle after the shipments are picked up, except in emergency situations, such as vehicle breakdown.

10. The Local Messenger and Local Delivery Service (Armed) shall remain with the shipments and have

direct control of them at all times. Shipments shall not be left in the vehicle unattended

(even if the vehicle is locked) at any time.

11. Contractor shall provide a written explanation to the VAMC Contracting Officers Representative on

the same day for any deposit not made on the designated day.

12. The Local Messenger and Local Delivery Service (Armed) shall sign a VA Courier Log Sheet VA

Canteen upon receipt of sealed cash bag deliver to Wells Fargo Bank Commercial Teller

13. The Local Messenger and Local Delivery Service (Armed) shall review form to ensure information is

accurate by verifying package seal numbers on sealed cash bag(s) and then sign to take possession of

bag(s).

14. Upon delivery of shipment to the bank, The Local Messenger and Local Delivery Service (Armed)

shall obtain from the bank employee Commercial Teller receiving the cash bag a signature, date, and

time on the VA Courier Log Sheet VA Canteen

15. The Local Messenger and Local Delivery Service (Armed) shall return the signed, dated and time

stamped VA Courier Log Sheet VA Canteen and a new locked cash bag to the VAMC canteen retail

store employee.

16. Service: Contractor shall furnish all labor, tools, materials, equipment, transportation and supervision (except as specified) necessary to provide on call and scheduled courier services which include delivery and /or pick up to the VA Medical Center, 2121 North Ave, Grand Junction Colorado Building One Mailroom.

17. Cargo: Items to be transported shall include but not limited to:

17.1 envelopes,

17.2 small boxes containing mail,

17.3 packaged medical records,

17.4 packaged x-ray films,

17.5 Supplies

17.6 packaged laboratory specimens

17.7 samples may contain dry ice, frozen packs, and biohazard specimens for laboratory testing packaged and labeled in accordance with DOT/OSHA standards.

(END OF STATEMENT OF WORK)

This procurement is being conducted pursuant to FAR Part 13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be fair and reasonable. Price alone is the sole evaluation factor after verification of the general and special responsibility standards in 52.212-2 are met.

This requirement is a Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. All offerors must be verified in VIP ( www.vetbiz.gov ) at the time of response submission to be considered an SDVOSB.

PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://acquisition.gov/far/ & http://www.va.gov/OAL/library/vaar/index.asp ):

The provision at 52.212-1 Instructions to offerors- Commercial applies to this acquisition with following addendum:

52.212-1 Instructions to Offerors Commercial Items Addendum

Special Standards of Responsibility To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their quotes. Failure to include this information could result in a contracting officer s determination that an otherwise successful offeror is not eligible for contract award.

SP1: Special Licensure. Offeror shall provide evidence that personnel performing work under the contract hold a valid driver s license issued by the state of Colorado.

SP2: Special Licensure/Certification. Offeror shall provide evidence that personnel performing armed courier work under the contract hold a valid firearm permit/license and have received all required firearm training.

SP3: Special Licensure/Certification. The Offeror shall provide evidence that personnel performing armed courier work under the contract are bonded.

SP4: Special Insurance Offeror shall provide evidence that they are a licensed courier company covered by a minimum of $500,000 in liability insurance.

SP5: Special Insurance Offeror shall provide evidence that all personnel and vehicles to perform work under the contract have valid auto registration and are covered by legally required auto insurance for the state of Colorado.

SP6: Special Vehicle Requirements Offeror shall provide evidence that all vehicles to perform work under the contract are equipped with at least one up-to-date complete SPILL KIT for bio-hazard cleanup in case of leakage or accidental discharge as well as either two-way radios, cell phones, or pagers for communication purposes.

SP7: Special Vehicle Requirements Offeror shall provide verification that all vehicles to perform work under the contract are of sufficient size to carry a minimum of four 2 x2 x2 boxes or coolers.

SP8: Special Training Requirements Offeror shall provide evidence that all personnel to perform work under the contract have had training in (or the plan to provide the training prior to working) the transportation of hazardous materials, to include type A and B infectious substances.

SP9: Specialized Experience. Offeror shall provide a narrative that describes its specialized experience providing daily courier service to include time and temperature sensitive packages. If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor and Offeror must identify what work will be performed by each proposed subcontractor and what work will be performed by Offeror.

(End of provision)

The following FAR/VAAR provisions apply to this solicitation and are incorporated in full text:

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity contract containing a base year and 4 Government option years resulting from this solicitation.

(End of Provision)

In accordance with FAR 52.252-1, the following FAR/VAAR provisions apply to this solicitation and are incorporated by reference:

FAR 52.204-7

FAR 52.204-16

FAR 52.232-38

SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION WITH OFFER (JUL 2013)

52.212-2 Evaluation-Commercial Items (OCT 2014)

(a) Basis of Award. This procurement is being conducted pursuant to FAR Part 13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be fair and reasonable. Price alone is the sole evaluation factor. In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any general or special standard of responsibility will not be eligible to receive contract award.

Special Standards of Responsibility: The following special standards of responsibility apply to this procurement:

SP1: Special Licensure. Personnel performing work under the contract hold a valid driver s license issued by the state of Colorado.

SP2: Special Licensure/Certification. Personnel performing armed courier work under the contract hold a valid firearm permit/license and have received all required firearm training.

SP3: Special Licensure/Certification. Personnel performing armed courier work under the contract are bonded.

SP4: Special Insurance Offeror shall be a licensed courier company covered by a minimum of $500,000 in liability insurance.

SP5: Special Insurance All personnel and vehicles to perform work under the contract shall have valid auto registration and are covered by legally required auto insurance for the state of Colorado.

SP6: Special Vehicle Requirements All vehicles to perform work under the contract shall be equipped with at least one up-to-date complete SPILL KIT for bio-hazard cleanup in case of leakage or accidental discharge as well as either two-way radios, cell phones, or pagers for communication purposes.

SP7: Special Vehicle Requirements All vehicles to perform work under the contract shall be of sufficient size to carry a minimum of four 2 x2 x2 boxes or coolers.

SP8: Special Training Requirements Offeror shall provide evidence that all personnel to perform work under the contract have had training in (or the plan to provide the training prior to working) the transportation of hazardous materials, to include type A and B infectious substances.

SP9: Specialized Experience. Offeror shall provide a narrative that describes its specialized experience providing daily courier service to include time and temperature sensitive packages. If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor and Offeror must identify what work will be performed by each proposed subcontractor and what work will be performed by Offeror.

(b) Evaluation Process. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest.

(c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced or if the quoted price for the basic requirement or any option exceeds the amount of funding available for any of those requirements. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)

Offerors not already registered in SAM must to include a completed copy of the provision at 52.212-3, Offeror Representation and Certifications-Commercial Items. See https://orca.bpn.gov/ for online submittal);

The clause at 52.212-4, Contract Terms and Conditions--Commercial Items; is incorporated by reference, applies to this acquisition with following addendum:

The following FAR clauses apply to this solicitation and are incorporated in full text:

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor

(1) Any order for a single item in excess of $150,000.00;

(2) Any order for a combination of items in excess of $250,000.00; or

(3) A series of orders from the same ordering office within 14 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 14 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract.  The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised.  The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise.  This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. The `specified' rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of Clause)

52.228-5 INSURANCE WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(End of Clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of ANY fiscal year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of ANY fiscal year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

The following FAR clauses apply to this solicitation and are incorporated by reference: 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011), 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018), 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016), 52.216-22 INDEFINITE QUANTITY (OCT 1995), 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS (DEC 2013),

The following VA Acquisition Regulation (VAAR) clauses applies and is incorporated in full text:

VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor (End of Clause)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (Nov 2012)

(a) Definitions. As used in this clause

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of COLORADO. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause) (End of Addendum to 52.212-4)

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items applies to this acquisition, the following clauses apply: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018), 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015), 52.219-14 Limitations on Subcontracting (JAN 2017), 52.219-28, Post Award Small Business Program Representation (JUL 2013), 52.222-3 Convict Labor (June 2003), 52.222-21, Prohibition of Segregated Facilities (APR 2015), 52.222-26 Equal Opportunity (SEP 2016), 52.222-35 Equal Opportunity for Veterans (OCT 2015), 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014), 52.222-37 Employments Reports on Veterans(FEB 2016), 52.222-50 Combating Trafficking in Persons (MAR 2015), 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011), ) 52.224-1 Privacy Act Notification (APRIL 1984), 52.224-2 Privacy Act (APRIL 1984), 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008), 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018), 52.222-17 Nondisplacement of Qualified Workers (MAY 2014), 52.222-41 Service Contract Labor Standards (AUG 2018), 52.222-42 Statement of Equivalent rates for Federal Hires (MAY 2014), 27102 Guard II GS-5, 31043 Driver Courier WG-5, 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (AUG 2018), 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015), 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017).

(End of Clause)

The following Department of Labor Wage Determinations are incorporated into this contract: No. 2015-5423, Revision No. 10, dated December 26, 2018,

All quotations shall be sent via email to ian.boettcher@va.gov.

This is a small business set-aside, combined synopsis/solicitation for services as defined herein.  The Government contemplates award of a Firm-Fixed-Price contract resulting from this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quotes shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than May 20, 2018 at 3:00 PM MST to ian.boettcher@va.gov. All submission shall be 5MB or less. If the email is going to be more than 5MB, then please submit in multiple emails labeling 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Ian Boettcher, ian.boettcher@va.gov by May 13, 2019 at 3:00 PM MST.

Contracting Point of Contact

Ian Boettcher, Contracting Officer, ian.boettcher@va.gov or 303-712-5722

Attachments:

See attached document: WD 15-5423 (Rev.-10) Mesa.

Opportunity closing date
12 August 2019
Value of contract
to be confirmed

About the buyer

Address
Department of Veterans Affairs Department of Veterans Affairs United States

The deadline to apply for this opportunity has passed.
Visit the opportunities page to find another.

Is there anything wrong with this page?