United States - Preventive Maintenance Contract on Carl Zeiss Scanning module and microscope

Description

Added: Jun 04, 2019 3:17 pm

PRE-SOLICITATION NOTICE OF INTENT
NON-COMPETITIVE

INTRODUCTION
PURSUANT TO FAR Subpart 5.2-Synopses of Proposed Contract Actions, THIS IS A PRE-SOLICITATION NOTICE OF A PROPOSED CONTRACT TO ACTION.
THIS IS A PRE-SOLICITATION NON-COMPETITIVE NOTICE OF INTENT TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).
The National Institute on Drug Abuse (NIDA), Office of Acquisitions, Contracts Management Branch Red, NINDS Section on behalf of the National Institute of Neurological Disorder and Stroke intends to negotiate and award a contract for Premium Service Agreement for four (4) Carl Zeiss confocal imaging systems.
NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE
The intended procurement is classified under NAICS code 811219 - Other Electronic Precision Equipment Repair and Maintenance with a Size Standard of 20.5 million.
REGULATORY AUTHORITY
The resultant contract will include all applicable provisions and clauses of the Federal acquisition Requlation (FAR) in effect through the Federal Acquisition Circular (FAC) 2019-02TA, dated May 6, 2019.
STATUTORY AUTHORITY
This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source.
DESCRIPTION OF REQUIREMENT
Project Description
Project Title: Preventive Maintenance Contract on Carl Zeiss Scanning module and microscope.
One (1) preventative maintenance inspection per agreement year. This includes all labor and travel associated with conducting this PM inspection visit. Full system coverage shall include LSM system and all components, repairs, software upgrades and emergency support.
• Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform service contract performance on the Carl Zeiss Scanning Module LSM800 and confocal microscope 02021785. This instrument is located on the campus of the National Institutes of Health, building 35, Room 2B-308.
• The contractor shall perform one (1) Preventive Maintenance Inspections during the twelve month period. Preventive Maintenance will be performed by a Zeiss-certified service technician. Service will include installation of hardware upgrades, calibration of the equipment, optimization of alignment for critical components, replacement of wear items, and overall inspection of the instrument to confirm that it is operating at peak efficiency and reliability.
• The contractor shall provide phone support from a certified technician within 1 business day and on-site service within 3 business days after it is determined that the problem cannot be resolved through phone support.
• Emergency Service: Scheduled and emergency services shall be performed Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. excluding Federal Holidays: New Year's Day, Martin Luther King, Jr. Day, Memorial Day, July 4th Holiday, Labor Day, Thanksgiving Holiday, Christmas Eve and Christmas Day
• Contractor shall cover all travel and associate expenses to perform emergency repairs on site.
• Replacement parts: Contractor shall furnish all covered Zeiss certified replacement parts required to perform the Service. Parts shall meet original equipment manufacturer specifications
• Software Updates/Service: Contractor will provide any revisions to Zeiss software during the Agreement term.
• Service Exclusions: Contractor will not be responsible for repairs necessitated by user misuse or error, repairs required due to operator negligence, replacement of accessories and consumables, or problems associated with environmental conditions.
• Personnel Qualifications: Service personnel shall be factory-trained customer support engineers, as certified by Carl Zeiss Microscopy, Inc. The contractor will be responsible for ensuring that the personnel assigned for service have the technical competence required to complete the service within a reasonable time and retain the highest professional expertise through on-going Zeiss refresh trainings and Zeiss manufacturer technical courses.
• Level of Effort: All Field Service Engineers shall have completed the required training and be certified by the manufacturer. Contractor shall produce copies of these certificates for the field personnel that service the National Institutes of Health for verification of eligibility to perform this service.

Purpose and Objectives
The purpose of this requirement is to obtain preventive maintenance services on existing Government-owned laboratory equipment manufactured by Carl Zeiss Microscopy. The contractor shall be an Original Equipment Manufacturer (OEM) Authorized Service Provider of the Carl Zeiss Microscopy LSM800 and confocal microscope 02021785, and all services shall be performed by OEM certified factory-trained technicians using genuine OEM parts.

Period of Performance
The period of performance will consist of one base year and four option years as specified below:
Base Year: 06/28/2019 - 06/27/2020
Option Year 1: 06/28/2020 - 06/27/2021
Option Year 2: 06/28/2021 - 06/27/2022
Option year 3: 06/28/2022 - 06/27/2023
Option year 4: 06/28/2023 - 06/27/2024
Sole Source Justification
Maintenance services on the Scanning module LSM 800 and confocal microscope 02021785 are available from only one source, and competition is precluded for the reasons indicated below. There are no substitutes available.
This acquisition is restricted to:
Carl Zeiss Microscopy, LLC
One Zeiss Drive
Thornwood, NY 10594
Carl Zeiss Microscopy, LLC. is the only contractor who has manufacturer-trained and certified technicians to maintain and upgrade their patented and proprietary software and hardware. They are the only firm who can provide updates to their scientific equipment and software. They are the only firm who manufactures and certifies replacement parts for this equipment. All required parts and supplies for this equipment must be purchased from Carl Zeiss Microsystems, Inc. Replacement parts oraccessories must be compatible with the existing system. All manufacturer training is provided for Carl Zeiss engineers only and they do not allow third-party vendors to provide preventive maintenance nor emergency repair services on their equipment.

CLOSING STATEMENT
This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice.
Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount. The technical proposal must include CV information for proposed Key Personnel that meet the minimum requirements specified above.
In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov."
A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.
All responses must be received by June 12, 2019 at 10 AM EST and must reference number NIH-NINDS-19-007955.
Responses must be submitted electronically to Andrea King, andrea.king@nih.gov, and must reference the solicitation number NIH-NINDS-19-007955, on your electronic request. FAX requests are not accepted.
"All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency."

Opportunity closing date

12 June 2019

Value of contract

to be confirmed