Belgium - Distribution equipment

Description

See II.1.1
Oost-Limburg Hospital wishes to be able to start bedside scanning of all medication in due course. This means that compresses, ampoules, effervescent tablets, syringes, infusions, .... During this reconditioning, each medicine must be made available in its original primary packaging in unit dose format with a scannable 2D GS1 data matrix. This 2D GS1 matrix contains at least the G-TIN code of the medication, the lot number, the expiry date and a unique serial number. For medication that is offered in unit dose by the pharmaceutical industry but that does not have a 2D GS1 data matrix, a system must be offered for other forms of labelling that are compatible with the basic principles of the decentralised distribution system.This reconditioning equipment satisfies the following elements (not exhaustive): O is suitable for all formats of medicationO is suitable (originally or via adaptation) for GMP requirementsO is sufficiently flexible to take into account evolutions in the market (e.g. increasing availability of unit dose medication with a high risk of contamination of the product) O enables a unique traceability of each product to be distributedO the original primary packaging remains intactO after reconditioning, the medication must be simple and easy to administer with a minimum of actions by the nursing staffO must be able to link up with the existing software platform in the pharmacy (pharmacy package of Infohos, O provides the possibility to repackage unit-doses in groups with adjustable quantities per group and to give them a 'group-label', so that this group of unit-doses can be used as an entity in the next steps of the chain, both in the pharmacy and when putting them away on the nursing wards.The necessary consumables for reconditioning are also included in this Order and are also evaluated. These consumables must be used in an ecologically responsible way.Place of performance: ZOL, mainly campus Sint-Jan. Lot 2 comprises the necessary equipment for storage and picking in the central pharmacy of the Ziekenhuis Oost-Limburg, including software with WMS functionalities that support the entire medication distribution process and guarantee maximum traceability of each unit dose (from arrival in the pharmacy to administration to the patient). The Rowa also needs to be integrated in the required WMS. The WMS will have to allow picking of medication in the pharmacy based on a division of medication per department/on individual name per patient, e.g. via a drop-to-light system. Since the East Limburg Hospital opts for a decentralised medication distribution system, where each traditional department has a decentralised stock which is stored safely in an electronic cabinet, the pharmacy needs supporting equipment to carry out an efficient and correct restocking of these cabinets.On the one hand, one wants to be able to smoothly store service stocks on racks and to pick from these racks to replenish the decentralised stocks on the wards in time. On the other hand, there will still be a need for individual picking by name of the patient (separate unit doses) and one wishes to be able to pick safely and efficiently.It is vitally important that a functional link exists or is developed between the medication distribution system offered, the EMV (Hix) used within East Limburg Hospital and the pharmacy management software (Infohos pharmacy package) and the Electronic Patient File (Hix).The above equipment is controlled with software with WMS functionalities that is integrated as much as possible over the various devices/shelves/fridges in the pharmacy and is suitable for supporting the desired processes in the pharmacy of Ziekenhuis Oost-Limburg (includes stock management at all locations in the logistical chain - both in the pharmacy and in the departments in the electronic cabinets, warehouse management functionalities as part of medication tracing, management of the reconditioning process, etc.). This software guarantees a maximum control of the replenishment and restocking process. The offered system should be able to keep the complete process of medication distribution traceable and controlled. The tenderer should also list the hardware or other elements that are required for optimal use of this system.Location: ZOL, mainly campus Sint-Jan. Lot 3 comprises the necessary electronic cabinets for efficient and secure storage and picking of medication in the standard nursing departments of East Limburg Hospital. Access to the electronic cabinet must be controlled by means of, for example, badge control and/or fingerprint, whereby it is possible to define authorisations for each user (or user group). In addition, after access to the entire cabinet, the system offers the possibility of giving authorised users (groups) access to certain locations, also by badge control and/or fingerprint. After a period of inactivity, the system provides the possibility to lock the cabinet automatically to prevent unauthorized access to the cabinet. There should be the possibility to store and handle high-risk medication / anesthesia in a separate way. In addition, it may be necessary to control additional standard cabinets and a refrigerator in the same room in a department by means of a lock or the software on the electronic cabinet. As the majority of medication in a department will in the future be stored in these decentralised cabinets, the method for restocking must be simple to use and efficient (based on the empty-full principles), including the necessary support by means of barcode scanning / other technology to ensure that the right product is replenished in the right location.Above mentioned equipment needs to be linked to the medication management of Infohos as well as the Electronic Patient File (Hix) in order to allow a smooth picking of the required medication provided by the electronic prescription on a ward. The medication that was taken from the ward no longer needs to be included in the distribution list for individual picking in the pharmacy.After withdrawal of medication, the stock levels in the cabinet must be fed back to the Infohos pharmacy package to allow the restocking of the service stock at the right time. There is a continuous synchronisation of the patient and medication list in the appropriate systems. The stock of the decentralised cabinet is constantly synchronised so that a permanent stock inventory (incl. expiry dates) can be guaranteed in Infohos. The stock of other decentralised stocks should be consultable on the decentralised cabinets (if possible also those included in Parcel 4 and if possible also for the cabinets already in use at the East Limburg Hospital - this concerns Vanas cabinets). In parcel 4, it concerns the necessary electronic cabinets for efficient and secure storage and picking of medication at the technical medical departments of the Ziekenhuis Oost-Limburg. Access to the electronic cabinet should be regulated by, for example, badge control and/or fingerprint, whereby it is possible to define authorisations for each user (or user group). In addition, after access to the entire cabinet, the system offers the possibility of giving authorised users (groups) access to certain locations, also by badge control and/or fingerprint. After a period of inactivity, the system provides the possibility to lock the cabinet automatically to prevent unauthorized access to the cabinet. There should be the possibility to store and handle high-risk medication / anesthesia in a separate way. In addition, it may be necessary to control additional standard cabinets and a refrigerator in the same room in a department by means of a lock or the software on the electronic cabinet. As the majority of medication in a department will in the future be stored in these decentralised cabinets, the method for restocking must be simple to use and efficient (based on the empty-full principles), including the necessary support by means of barcode scanning / other technology to ensure that the right product is replenished in the right location.Above mentioned equipment needs to be linked to the medication management of Infohos as well as the Electronic Patient File (Hix Chipsoft) to allow a smooth picking of the required medication given by the electronic prescription on a ward. The medication that was taken from the ward, no longer needs to be included in the distribution list for individual picking in the pharmacy.After withdrawal of medication, the stock levels in the cabinet must be fed back to the Infohos pharmacy package to allow the restocking of the service stock at the right time. There is a continuous synchronisation of the patient and medication list in the appropriate systems. The stock of the decentralised cabinet is constantly synchronised, which means that a permanent stock inventory (incl. expiry dates) can be guaranteed in Infohos. Also campus Sint-Barbara and campus Maas en Kempen.

Opportunity closing date

07 June 2021

Value of contract

to be confirmed