Jamaica - CCTV surveillance system

Description

Request for proposals (RFP) fo a CCTV system at the Horizon Adult Remand Correctional Centre. The requirement incudes a purpose built monitoring facility at the facility and an off-site secondary monitoring site at the Head Office in Kingston.

The bidder needs to submit the detailed supply and maintenance plan of the CCTV surveillance system. It shall cover the design of IP based surveillance system, supply, installation, commissioning followed by 2 years onsite comprehensive annual maintenance period (@ 6 month intervals).

The technical specifications of the above equipment required to be procured and installed are detailed in the Annex. These specifications are the minimum requirements of the MNS/SSP/DCS. The bidder can offer higher/latest specifications, or additional cameras [with placement justifications] at the time of submitting proposal.

The make/model of the camera proposed by the bidder needs to be consistent throughout the entire period of the contract (to include the warranty and maintenance period). However, if the particular model becomes obsolete and such certificate is produced by the manufacturer with supporting document showing the replacement of the existing model with new model with higher specifications, the MNS/SSP/DCS may consider replacing the existing model with the newer model.

General coverage requirements

i. Cameras should be installed to provide 100% coverage of the prison facility to include the main road adjacent to facility and entire perimeter.

ii. Cameras should be able to monitor an inmate from the time he enters through the main gates of the facility, to his cell/holding area.

iii. Cameras should be able to monitor visitors to the facility from the time they enter, to reaching their place/office of business.

iv. Areas EXEMPT from coverage: a. Bathrooms b. Inside prison cells (* except medical ward) c. Administrative and duty offices d. Inside Officer’s dormitories e. Medical office

v. Camera/s must be installed along Spanish Town Road to see flow of traffic in easterly and westerly direction (stand-alone pole)

vi. Each stand-alone pole must have a PTZ installed along with fixed cameras as necessary.

vii. Each stand-alone pole must be made of galvanized Steel, circle reducing and of height 30feet (poles may already be installed at facility; bidder must take these into account and indicate where infrastructure will be repurposed and how).

viii. New pole foundations must be 24”x24”x24” with 3000psi concrete aggregate.

ix. All doorways and hallways must be completely covered.

x. All staircases must be completely covered.

xi. All general population areas must be completely covered.

xii. Outside the armory must be covered.

xiii. All parking lots/areas must be covered.

xiv. All recreational areas must be covered (PTZ and fixed cameras).

xv. All prisoner reception and processing areas must be completely covered.

xvi. Best efforts should be made for each camera to be able to be seen by another camera and vice versa.

xvii. Full coverage of delivery bay.

xviii. Full coverage of prisoner transport bay.

xix. Galvanised steel pipes and fittings must be used to carry cabling throughout prison. Pipes should be installed in a manner least likely to be accessed by inmates. Where possible, run pipes on outside of cell blocks/building.

xx. Supply and install anti-vandalism camera cages where required.

Perimeter Coverage

i. A camera site (up right pole+camera/s) must exist every 60-80 meters along the perimeter wall.

ii. Poles can be installed in the inside of the perimeter wall and extend 10 to 15 feet about the perimeter wall.

iii. Each site must have a minimum of 1-PTZ and 2 fixed cameras (looking in either direction along the wall)

iv. Additional “in-ward facing “cameras may be required at some sites to cover critical areas on the compound.

v. The area between the concrete perimeter fence and the chain linked fence bust be covered as best as is possible.

Main gate coverage

i. Cameras must be able to capture vehicles entering the roadway to the facility, entering the facility and to the point of parking, delivering goods, or setting down occupants/prisoners.

ii. Camera/s must be specifically positioned to capture licence plates entering the facility.

iii. Camera/s must be specifically positioned to capture the faces of persons entering through the pedestrian gates.

iv. Camera/s must be specifically positioned to see inside vehicles upon entering/exiting the facility (installed at car window height to allow sentry officer to instruct motorists to wind down windows upon entering/exiting compound. (Ref. JDF’s main gate entrance)

Cell block coverage

i. For security purposes, details of the prison layout will not be made available in this RFP, in this regard, each bidder MUST attend specifications walk through on April 16, 2021.

ii. However, consider the minimum coverage for EACH block: a. 2 dome cameras on either end of each cell block; b. 2 dome cameras in each security post landing; c. 2 dome cameras in each staircase landing; d. Full staircase coverage e. 4 dome cameras will be needed on the third floor of the cell block. f. Bidders may make proposals to offer maximum coverage, however special consideration should be given to avoid “over-saturation of cameras”. g. 4 dome cameras in specialist* cell block

Medical block coverage

i. Dome cameras to be installed on either end of the block.

ii. Cameras to be installed to see inside ALL cells on the medical ward**.

Monitoring centre at Horizon Remand Centre

i. Removal of all furniture from existing room (to be handed over to DCS).

ii. General refurbishing and repainting of room (to include cable management).

iii. Installation of second 18,000 BTU air conditioning unit (for redundancy).

iv. Re-wiring/upgrade of electrical infrastructure to facilitate new equipment.

v. Supply, installation of 10 55’ 24/7 LCDs to be configured as the single display video wall with dynamic display options. Nb. 6 LCDs to be installed on the east wall in a 2x3 grid con figuration and 4 LCDs to be installed in the south wall in a 2X2 grid configuration. (see specifications)

vi. South wall currently has louver windows; this would need to be covered with ply/drywall to facilitate installation of LCDS.

vii. All cabling and electrical wires must be concealed.

viii. LCDS must be mounted using interlocking scissor mounts to be allow for easy maintenance (see specifications).

ix. Wall behind video walls must be painted black/ other 2 walls should be refreshed as is coloured now.

x. Video wall controllers must allow for operator to display a minimum of 50 cameras simultaneously; select varying display grids, and cast as full screen (in ratio) across multiple monitors.

xi. A 2-tier monitoring console should be installed in room. (see specifications)

xii. Supply and installation of a server rack/Utility cabinet. (See specifications)

xiii. 6 24/7 high back full support chairs to be supplied and installed.

xiv. 2 dome cameras to be installed inside the monitoring room.

xv. One (1) 60” office desk to be supplied and installed (for supervisor)

xvi. UPS system to be appropriately specified and recommended based on calculated electrical load of the items to be quoted.

xvii. Appropriate NVR to be specified to receive camera feeds (camera feeds must be shared across multiple NVRs as a means of redundancy)

xviii. Appropriate routing and cable management to be included.

xix. Each bidder must propose a camera naming protocol and label each cable as such.

xx. Supply and installation of 40” display (TV or Monitor) to be installed in the Superintendent’s office (approx. 200 m from control room) to be connected using HDMI/Ethernet connecter and configured to view a minimum of 30 high priority cameras.

xxi. Supply and installation of a computer room/server room fire suppression system.

Head Office monitoring centre

i. Monitoring centre to be established in existing conference room.

ii. Six (6) 55’’ 24/7 LCDs to be supplied and installed in a 2x3 video configuration on the south wall of the room.

iii. Six (6) interlocking scissor mounts to be supplied and installed.

iv. Video wall controller to be installed to allow for dynamic viewing.

v. Necessary equipment to be installed in server room (on third floor) and routed to conference room.

vi. Concealed cabling

vii. All electrical outlets for video wall should be concealed behind video wall.

viii. UPS system to be appropriately specified and recommended based on calculated electrical load of the items to be quoted.

ix. Access control for door to conference room (+electro mag locks, etc.)

x. Horizon Adult Remand Centre and DCS’s Head Office will be connected via dedicated fibre optic cable; bidders should consider necessary termination equipment at each site to establish link.

xi. 2 computer workstations to manage video feeds and system.

Inter-working of hardware and software

The bidder must take necessary steps to successfully install all the items supplied by him at the specified locations.

i. Design, Supply, Installations, Commissioning and maintenance of high performance IP based video surveillance system including suitable mounting arrangements (such as poles and brackets etc.).

ii. Laying, terminating and connecting cameras and storage devices with maximum redundancy (redundant paths to still allow for transmission of feeds to the surveillance room if a leg of fibre is damaged) between cameras, storage and control room. Establishing control room for configuration, operation, monitoring and maintenance with high resolution displays (24/7 usage) and workstations for monitoring purpose has to be setup for configuration of all Cameras. Horizon Adult Remand Correctional Centre will provide place for control room with required basic infrastructure facilities (that is Electricity, Network Point etc.).

iii. The Bidder shall be responsible for any Interior Work required for the installation purpose. There shall be no additional payment for the same. The LCDs need to be configured as a single display for monitoring all cameras. Required mixers, video wall controllers/connectors etc. should be taken care by the bidder without any additional charge from the quote provided in the financial bid.

iv. Supply, Installation, configuration and customization of Video Monitoring and Management Software with perpetual license. The software package should be capable to support ALL cameras at the same time from the control room AND Head Office.

v. The proposed solution should not require proprietary computer, server, and network or storage hardware.

vi. The proposed solution should maintain the single centralized administration, configuration and authentication database for entire system.

vii. The network should be designed such that in case there is problem at any of the switch/ node the whole system should not be affected and only that part is affected.

viii. The proposed CCTV camera should support both fixed IP addresses and dynamically assigned IP addresses provided by a Dynamic Host Control Protocol (DHCP) server.

iv. The camera shall have an Easy Focus function, which adjusts the camera focus remotely using Graphical User Interface. When the camera is switched between day and night modes, the Easy Focus function is automatically activated to keep the camera focused.

v. The cameras should be configured for automatic day / night display, so that without manual intervention, camera switches to night mode when the light condition is poor. It shall have provision to change in the day / night mode manually also.

vi. Should have provision to monitor video feeds on various location and devices as prescribed by the prison department. vii. Should have a camera tampering detection function that alerts the operator in control room if the camera is tampered with. Tampering can include spraying the camera lens, covering it with a cloth, or changing the mounting direction.

viii. Should support IP filtering, whereby access to the camera can be restricted to one or more groups of selected users. Minimum 4 different groups can be established by defining an IP address range for each group.

ix. System should allow to configure backup policy of 60 days, which can be expanded as and when required.

x. There should be no any hidden charges for any hardware/ software requirement for smooth and satisfactory working of the entire CCTV Surveillance system.

xi. Installation and commissioning Network Video Recorder (NVR) for digital video storage for primary recording, workstations for secondary video recording for redundancy, switches, UPS and weather proof panel box for cameras, laying power over ethernet (POE) cable and surge and lightening protection for each camera etc.

xii. The CAT 6 cable should conform to CAT 6 specifications.

xiii. Network cabling shall be done using galvanised steel pipes, capping and accessories. The route for cabling should be in areas least, non-accessible by inmates

xiv. The aesthetic appearance of the cabling within office and other visible areas is to be taken into consideration while planning the cable route.

xv. Cable routes should be planned to avoid fluorescent light fittings and power cables and where they are run parallel to power they must be at least 60mm apart. Crossing power cables is allowed but it must be at right angles, and some form of bridge should be used. All terminations should be carried out according to the manufacturer’s instructions and guidelines, and the standards for generic cabling systems viz. the cable sheath should be stripped back no more than 13mm from the point of termination, the twist rates should be maintained, maximum CAT 6 cable run to be 100m etc.

xxii. The successful bidder is responsible for configuration of IP address required for CCTV video feeds.

xxiii. The successful bidder is responsible for supplying a firewall/network security solution for both the Horizon Monitoring Centre and the DCS’s Head Office.

xxiv. The solution should capture, store, and analyze digital video images to enable central monitoring from Prison.

xxv. Authorised personnel should be able to rapidly focus on images of specific locations, people, and events, anytime and anywhere, without reviewing incalculable hours of video recordings.

xxvi. The system should be provided with weather proof outdoor IP based Camera, lens, housing and mountings to capture video which, would be viewed & controlled through the video management software, recorded and stored. The video management software will be used to configure the Network video recorder, and once installation and setup are complete, the video management server should run seamlessly in the background to manage the connections, access and storage.

xxvii. After commissioning the video surveillance system, the same shall be demonstrated for all its capabilities to the relevant user department to make them familiar with the system on mutually agreed dates.

xxviii. The video surveillance system should be ONVIF Compliant.

xxix. The proposed surveillance system should include facial recognition and licence plate recognition feature sets.

Opportunity closing date

25 September 2023

Value of contract

to be confirmed

The buyer is happy to talk to

manufacturers, wholesalers, distributors, agents, consultants