United States - C1DA--556-23-103 (AE) Building 48 Renovation

Description

Install New Elevator B-23
676-22-103

5

Tomah VAMC, Tomah, WI 01/13/2022

SCOPE OF WORK

PROJECT NO: 676-22-103

PROJECT NAME: Install New Elevator B-23 A/E Services

BACKGROUND

The intent of the project is to install a new traction elevator, controls, equipment and ancillary devices and associated utilities at Building 23, new stairwell in area near new elevator, and connect building to existing emergency power source. All work is located at the Tomah VA Medical Center, 500 East Veterans Street, Tomah, Wisconsin. The selected General Contractors work shall consist of installation of new elevator in Building 23 in space to be determined by A/E and COR based on 3 best location options that will be determined by the 10% review. Building 23 will have a new elevator shafts constructed inside existing building space with sensitivity toward EHRM (Historic Building) and not adding additional square footage to the building. The building and all floors are assumed to be occupied during construction. This project is to be completed in accordance with drawings, specifications, and state & federal requirements. Additional project specific requirements are provided below.

The A/E will procure and provide the VA and General Contractor access to a submittal exchange. This service will be used to manage and exchange submittals through the duration of the contract. The General Contractor will be responsible to train their personnel on how to navigate the system and upload/download documents via the provided system. The General Contractor shall be responsible to provide their own internet access, computers necessary updates, up to date computer virus software, and electrical power to gain access into the system.

Original Drawings of Building 23 are unavailable for this project. Structural Analysis will be required in this design.

DESCRIPTION OF WORK

Provide Professional Architect / Engineer services to prepare/provide, construction drawings and specifications, cost estimates, and Construction Period Services (CPS) for the Install New Elevator B-23 project 676-22-103.

Phase 1 - Analysis of space and utilities needed to Install new traction elevator. Provide building emergency power from existing emergency generator source and Install new stairwell adjacent to new elevator. A destructive hazardous materials survey will be accomplished by the A/E as part of this design. Building shall remain operational and

occupied during construction. Design firm must work with elevator manufacturer and other designated manufacturers throughout the design phases.

Perform initial analysis, to include but not be limited to, the following areas:

Space Requirements

Floor Loading

Power Requirements

UPS Requirements

HVAC Loading

Plumbing Requirements

Compressed Air Requirements

Access Route (make sure the unit can be delivered into the shaft)

Elevator Loading

Door Width/Height Restrictions

New Unit and Accessory Space Requirements

Existing Unit Relocation Space and Utility Requirements

Phase 2 Preparation of Updated Construction Estimate

Based on the Phase 1 results, prepare an updated construction costs estimate for the necessary utility and building renovation work.

Phase 3 Preparation of Construction Plans and Specifications

Prepare detailed architectural and engineering plans and specifications for the necessary utility and building renovation work.

Prepare bidding documents to facilitate competitive bidding.

We plan to construct in first quarter of FY 23.

Estimated construction cost is $3,000,000 to $3,500,000.

The A/E shall have at least five (5) visits during the design phase. The initial site visit will be a combination of a half-hour kick-off meeting and then an interactive programming meeting with the VA s COR, facilities engineers, OEM representative,

and key staff members to conduct a programming workshop that will define the scope, the intent, and logistics of the project. The A/E will also have a separate team on-site conducting detailed field data gathering and building system investigations and documentation. The second site visit will be to update the results of the first programming event and to review decisions and compare the program with the findings of the field investigation work. The third meeting will be to review the final program and decisions made by the VA regarding logistics and costs prior to submitting a 35% review package. The fourth site visit will be a face-to-face page turn meeting prior to the 65% submittal. The fifth on-site meeting will be a face-to- face page turn meeting prior to the submittal of the 95% plans, estimate, and specifications with the VA Engineering staff, the VA Construction Committee, and other Facility Staff. Construction Period Services will include:

Provide Submittal Exchange access to A/E, VA, and GC
Review and approve all submittals within 14 days; some may require quicker turnarounds.
Review and approve all RFI s within 7 days; some may require quicker turnarounds.
Prepare Construction Bulletins, (CB s), as required to address various issues, RFI s, etc , these will include detailed cost estimates, broken into labor & material for each item, may require additional review of contractor s proposal.
Include (5) Construction Site Visits to provide final design.
Provide option for CPS services to include 3 site visits and final construction inspection/punch list.
Provide option for third-party Commissioning services.
Provide option for third party asbestos removal monitoring services with certified vendor.

GUIDELINES AND REQUIREMENTS

Energy efficiency and recovery are critical parts of this project and need to be carefully considered and incorporated into project design.

Destructive hazardous materials testing and report in proposed construction area.

Complete Building Structural Analysis and report.

Create complete building as-built (dwg and pdf) drawings to include structural, electrical, plumbing, HVAC and floor plans with room numbers.

Provide third-party asbestos removal monitoring services by certified vendor.

Designing elevator to have stops on each floor is critical portion of design (5 stop elevator with entry from adjoining tramway).

Stairwell addition will be considered a Bid Alternate for construction estimate.

Complete building as-built drawing creation will be considered a bid alternate for design
bids.

The A/E will be required to do extensive investigative work in existing spaces and ceiling areas to determine extent of existing utilities and ensure that there is sufficient space for all related work to be installed and/or modified. All fire and smoke walls shall be shown on the drawings and any penetrations shall be identified with an appropriate UL labeled fire stopping system.

The A/E shall participate in the VA s Infection Control Risk Assessment (ICRA) and the VA s Pre-Construction Risk Assessment (PCRA) during the 95% review. A/E shall incorporate appropriate mitigation measures identified during the ICRA and PCRA into the design drawings.

A/E will provide design review services by FP&C or suitable fire review service for compliance with current NFPA requirements and validate comments to with COR.

Provide quote for Construction Period Services in Proposal.

Provide quote for Third-Party Commissioning Services in Proposal.

The Design documents shall be in compliance with the most current version of the following VA guidelines and standards. Changes may be suggested to the VA standards if they different from industry standards.

*Design development and deliverables shall comply with:

Design development and deliverables shall comply with: http://www.cfm.va.gov/contract/aeDesSubReq.asp
Design shall comply with applicable VA Design Guide: http://www.cfm.va.gov/til/dGuide.asp
Design shall comply with listed Codes and Standards. http://www.cfm.va.gov/CFM/TIL/cPro.asp
Design shall consider suggestions listed in VA Design Manuals. http://www.cfm.va.gov/cfm/til/dManual.asp
Design shall consider accessibility. http://www.cfm.va.gov/CFM/TIL/accessibility.asp
Design shall take into consideration design alerts. http://www.cfm.va.gov/cfm/til/alertDesign.asp
Design shall consider Room Finishes, Door and Hardware Schedule. https://www.cfm.va.gov/til/room/roomFinishes.pdf
Design instructions to Architects and Engineers. http://www.cfm.va.gov/contract/ae.asp
Design shall comply with VA CAD standards. http://www.cfm.va.gov/til/projReq.asp
Design shall be developed from the VA Master Specifications. http://www.cfm.va.gov/til/spec.asp
Designs shall comply with VA Physical Security Design Manual. http://www.cfm.va.gov/til/PhysicalSecurity/dmphysecmc.pdf

Designs shall comply with VA Chaplain Service Space Planning Criteria https://www.cfm.va.gov/til/space/spChapter208.pdf

The A/E shall also complete, sign, stamp, and submit the Station s Design QA/QC Certification Form at the 95% submission.

Design shall comply with all energy and water conservation public laws, VA policies, and VA design guides. The elements of design scope will follow the prescriptive path of ASHRAE 90.1-2019 (or more current if designated in the project). Include documentation of compliance with design submissions. These energy requirements supersede the VA master specs and design guides, which must be updated as necessary for the project. However, patient care supersedes any energy requirements. Any requests for exceptions to ASHRAE 90.1-2019, must be documented in writing as part of the design submissions, and approved by the VA. At design completion, submit a PE stamped (from all applicable fields) document confirming compliance with ASHRAE 90.1-2019, noting any approved exceptions.

DESIGN TIMES

Design times will be allotted as noted below. This schedule will change based on award time of project and required completion time as negotiated.

Site Investigation & Programming (10%) 30 Calendar days after receipt of Notice to Award.
Government Review of Site Investigation & Programming: 10 days * Government issues NTP
Schematic Submission with estimate and CPS proposal (35%) - 30 calendar days after receipt of Notice to Proceed.
Government Review of Schematic Design Package: 10 days* Government issues NTP
Design Development (65%) - 30 calendar days after receipt of Notice to Proceed.
Government Review of Design Development Package: 10 days* Government issues NTP
Construction Documents with revised estimate (95%) - 20 calendar days after receipt of Notice to Proceed.
Government Review of Construction Documents: 10 days* Government issues NTP
Bid Documents (100%) - 10 calendar days after approval of construction Documents.

Overall Contract Duration for Design: 160 days

GENERAL SUBMISSION OF SPECIFICATIONS AND DRAWING REQUIREMENTS

A/E to provide two (2) full sized copies of drawings in AutoCAD and pdf, scaled on 30 x42 , one (1) copy of the specifications, and cost estimate. A/E to provide engineering seal to specifications and drawings. Also, note, as applicable, on drawings "NOT FOR CONSTRUCTION .

A/E to use Department of Veterans Affairs Master Specifications edited to suit the project located at the link provided above. VA will provide specification sections 01-00-

00; General Requirements, and 01-35- 26; safety & infection control for use in the 95% specification submission.

The Signature Page with appropriate stamps for front cover of drawing set will be provided to the VA by the A/E.

AE to provide complete list of all required submittals.

A/E in-person page-turn review

MINIMUM REQUIREMENTS for 65% SUBMISSION of DRAWINGS

General:
The A/E shall deliver one copy of working drawings and specification to VA Engineering.
A/E in-person page-turn review
Drawings:
Submit two (1) bound copy of working drawings to VA Engineering.
Submit one (1) bound copy of specifications.
All drawings to be electronically submitted in PDF format through Email.

MINIMUM REQUIREMENTS for 95% SUBMISSION of DRAWINGS

C. General:
Contract drawings and all related documents shall be completed, fully coordinated and ready for reproduction for bidding and construction purposes at this review.
The A/E shall deliver two copies of working drawings to VA Engineering. The working drawings & specifications shall bear the seal of the Registered Architect and Professional Engineers responsible for the design.
A/E in-person page-turn review

D. Drawings:
Submit two (2) bound copy of working drawings to VA Engineering.
Submit one (1) bound copy of a complete set of specifications.
All drawings to be electronically submitted in existing Autodesk Architectural Desktop 2013 (or newer) and PDF format on CD s or DVD s.

100% SUBMISSION

Provide 100% submission drawings updated with VA comments in AutoCAD format and PDF on DVD.

Provide two (2) full size sets of drawings. The 100% drawings shall bear the seal of the Registered Architect and Professional Engineers responsible for the design on the cover sheet.

Program Guide, PG-18-15, Volume C
Nov 2008
Provide one (1) complete hard bound copy of specifications. The 100% specifications shall bear the seal of the Registered Architect and Professional Engineers responsible for the design on the cover page.

Provide one (1) complete set of specifications in PDF & word format.

Provide complete set of full-size drawings to include as-builts. AutoCAD and PDF drawings, AutoCAD drawings will consist of VA CAD standards, including layers, colors, layer names, line types, etc

100% AS-BUILTS

Provide 100% submission drawings updated with VA comments in AutoCAD format, (2d), and PDF on DVD and hardcopy.

INFORMATION SECURITY

Based on the review of VA Handbook 6500.6, Appendix A, the certification and accreditation (C&A) requirements do not apply; a Security Accreditation Package is not required. Furthermore, VA sensitive information will not be at risk based on the details of the contract.

ATTACHMENTS

Basic Floor Plan
B. PG-18-15
C. Commissioning Guide

Department of
Veterans Affairs

VA Medical Center Projects

A/E Submission Instructions
for Minor and NRM Construction Program:

Schematics
Design Development
Construction Documents

Program Guide, PG-18-15, Volume C Page iii
May 2006

Department of Veterans Affairs
Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel William W. Graham
Director, Facilities Quality Office (Acting) Director, Engineering Management and Field Support Office

A/E SUBMISSION INSTRUCTIONS FOR
MINOR AND NRM CONSTRUCTION PROGRAM
MEDICAL CENTER PROJECTS

Table-of-Contents

I. GENERAL 1
A. INTRODUCTION 1
B. A/E RESPONSIBILITIES 2
C. SUBMISSION POLICY 3
D. QUALITY ASSURANCE/QUALITY CONTROL 3
E. ADDITIONAL SERVICES 4

II. SUBMISSIONS 5

A. SITE DEVELOPMENT 5
B. ARCHITECTURAL 7
C. FIRE PROTECTION 10
D. INTERIOR DESIGN 13
E. STRUCTURAL 14
F. SANITARY 16
G. ELECTRICAL 17
H. EQUIPMENT 19
I. SPACE PLANNING 20
J. ESTIMATING 20
K. SPECIFICATIONS 21
L. FINAL BID DOCUMENTS 22

III. DISTRIBUTION OF A/E MATERIAL 22
A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS 22
B. GENERAL NOTES 22

A/E SUBMISSION INSTRUCTIONS FOR
MINOR AND NRM CONSTRUCTION PROGRAM
MEDICAL CENTER PROJECTS

Note: This document is intended for electronic use. Edit and delete submission items that are not required and renumber footnotes accordingly in Section II. Complete the attachment in Section III.

I. GENERAL

A. INTRODUCTION

This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

Submit a complete set of final approved drawings incorporating all revisions, within 30 days after completion of the Schematics and Design Development stages.

At each review stage, the VA s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

Submit final drawings (Bid Documents) in 3 1/2" floppy disks to be used with the AutoCAD version at the VAMC. Submit instructions on the use of the disks along with a complete listing of all layers that are used.

B. A/E RESPONSIBILITIES:

Contract documents shall meet or exceed the requirements of this document.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

A/E shall adhere to the approved Memorandum of Agreement (MOA).

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C. SUBMISSION POLICY:

There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed Statement of Task or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", DESIGN DEVELOPMENT SUBMISSION , OR CONSTRUCTION DOCUMENT SUBMISSION , in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

Design shall comply with all energy and water conservation public laws, VA policies, and VA design guides. The elements of design scope will follow the prescriptive path of ASHRAE 90.1-2019 (or more current if designated in the project).  Include documentation of compliance with design submissions.  These energy requirements supersede the VA master specs and design guides, which must be updated as necessary for the project.  However, patient care supersedes any energy requirements.  Any requests for exceptions to ASHRAE 90.1-2019, must be documented in writing as part of the design submissions, and approved by the VA.  At design completion, submit a PE stamped (from all applicable fields) document confirming compliance with ASHRAE 90.1-2019, noting any approved exceptions.

Ii. SUBMISSIONS:

A. SITE DEVELOPMENT: Submit the following:

Site Development:
Schematics*
DD**
CD***

Narrative
ü

Analysis of site
ü

Circulation study
ü

Phasing analysis
ü

Parking analysis

Development concept showing
proposed buildings and structures

ü

Landscape drawings with plant
groupings

Topographic, utility, and landscape
survey

ü

ü
Demolition plan
ü
ü
ü
Layout plan showing location of:
Building and structures
ü
ü
ü
Roads

Fire Access

ü
ü
Parking

Accessible spaces
ü
ü
ü
Van spaces

Mechanical and electrical equipment on grade

ü

ü

ü
Future expansion
ü

Off-site utilities

Service area(s)

ü
ü
Entrances and exits

ü
ü
Walks

ü
ü
Inlets

ü
ü
Contractor's staging area

ü
ü
Vertical and horizontal road
alignment

ü

ü
Paving joint patterns

Grading plan showing:
Existing contours

Proposed contours

ü
ü
Spot elevations at structure corners, entrances, equipment pads, etc.

ü

ü
First floor elevations

ü
ü
Rim and invert elevations on storm
drainage fixtures

Erosion and sediment control

Rock excavation (quantity)

ü
ü
Planting plan showing:
List of plant material

Site details

Landscape details

Signage plan and schedule

Specifications

* Submit site and landscape plans at an appropriate scale to show all work involved.

** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.
B. ARCHITECTURAL: Submit or show the following:

Architectural:
Schematics*
DD**
CD***

Location of:
Rooms1
ü
ü
ü
Doors2
ü
ü
ü
Corridor(s)3
ü
ü
ü
Basic column grid/sizes
ü
ü
ü
Expansion and seismic joints
ü
ü
ü
Electrical closets
ü
ü
ü
Equipment rooms
ü
ü
ü
Signal and telephone closets
ü
ü
ü
Mechanical shafts and space
ü
ü
ü
Automatic Conveyances
ü
ü
ü
Floor Plans/Drawings:
All floors (new and renovated)
ü
ü
ü
Roof plan
ü
ü
ü
Reflected ceiling4

ü
ü
Equipment floor plans 1:50 (1/4 inch) scale5

ü

ü
Demolition plans6
ü
ü
ü
Room names and numbers7

ü
ü
Program net/designed net
ü
ü
ü
Exterior dimensions/total building gross
area

ü

ü

ü
Size and shape of all departmental
functions and services9

ü

ü

ü
Exterior building elevations10
ü
ü
ü
Finish floor elevations11
ü
ü
ü
Door locations, sizes, and swings

ü
ü
Equipment elevations and details

ü
Wall sections12

ü
ü
Building sections13

ü
ü
Finish grades at corners, entrances,
exits, platforms and ramps

ü

ü
Fire and smoke rated partitions14
ü
ü
ü
Lead-lined and radio-frequency-shielded partitions14

Fire extinguisher cabinets14

ü
ü
Construction details15

ü
ü
Drafting symbols, abbreviations, and
general notes

ü

ü
Door, window, and louver schedules

ü
Interior details, elevations, sections

ü
Finish schedule16

ü
ü
Graphics and signage17

ü
Color rendering

ü
Specifications

ü
ü

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B. NOTES:

Use lines between spaces to indicate the centerline of the partition (for schematics only).

Indicate doors with a slash mark.

Along the corridor, the line shall represent the corridor side of the partition.

Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

Indicate existing finish schedule and notes on plan.

Label as required for schematic drawings. Coordinate new room numbering with medical center.

Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

Define the relationship of the finish ground floor to finish grade at major entrances and docks.

Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).

Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

Indicate all building systems, materials, and future expansion, if applicable.

Submit a drawing for all which is part of the construction contract.

Provide square meters (feet) of lead paint and x-ray shielding to be removed.

Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

C. FIRE PROTECTION: Submit the following:

Fire Protection:
Schematics*
DD**
CD***

Fire protection narrative:1
Fire and smoke separation
ü

Fire sprinkler/standpipe system
ü

Size of fire pumps
ü

Water supply available/max. demand
ü

Water flow testing results
ü

Fire alarm systems2
ü

Existing to be modernized
ü

Base loop system for interface of new construction

ü

Kitchen extinguishing systems

Size of air handling unit

Exit paths from each zone
ü

Distances to stairs
ü

Occupancy of each area
ü

Exit calculations for each floor
ü

Smoke control features
ü

Floor Plans/Drawings:3 & 4
Sprinkler zones
ü

Fire alarm zones
ü

Smoke zones
ü

Building water supply
ü

Interior sprinkler supply lines
ü

Standpipes
ü

Fire extinguisher cabinets
ü
ü
ü
Fireproofing of structural members
ü

Sprinkler/standpipe riser supply
piping

ü

ü
Termination of sprinkler main and
inspector test drains

ü

ü
Sprinkler alarm valves

ü
ü
Waterflow and tamper switches

ü
ü
Sprinkler system fire department
connections

ü

ü
Sprinkler design hazards per
NFPA 13

ü

ü
Exit signs and emergency lighting

ü
ü
Occupied areas not protected by
automatic sprinklers

ü

ü
Calculations
ü
ü
ü
Estimated capacities for proposed air
handling units in cubic meters (cubic
feet) per minute

ü

ü
Location of:
Fire alarm system

ü
ü
Annunciator panels

ü
ü
Pull stations

ü
ü
Flow switches

ü
ü
Audio-visual devices

ü
ü
Smoke detectors

ü
ü
Duct smoke detectors

ü
ü
Smoke dampers

ü
ü
Fire dampers

ü
ü
Fire alarm risers5

ü
ü
Exit signs

ü
ü
Emergency lighting

ü
ü
Fire sprinklers

ü
ü
Standpipes

ü
ü
Fire hydrants

ü
ü
Fire pumps

ü
ü
Post indicator valves

ü
ü
Sectional valves

ü
ü
Fire extinguisher cabinets

ü
ü
Electromagnetic door-hold open
devices

ü

ü
Wall sections indicating fire resistive
ratings

ü

ü
Staff sleeping rooms

ü
ü
Excavation plan signage

ü
ü
Door and window schedule with fire
rating or fire rated glazing

ü
Zoning of each fire alarm initiating
device

ü
Details:
Fire pump system (capacity and
pressure)

ü
Elevation and isometric view of fire
pump

ü
Stairwell sign

ü
Annunciator panel

ü
Interconnection of fire alarm system with:
Smoke dampers

Air handlers

Elevator controls
ü
ü
ü
Kitchen fire extinguishing and fire
pump system

HVAC system with smoke duct
detectors

ü
Single line riser diagram for fire alarm
system

ü
Height/configuration of storage racks
and shelving

ü
Specifications

ü

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

C. NOTES:

Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

D. INTERIOR DESIGN: Submit the following:

Interior Design:
Schematics*
DD**
CD***

Design solution for interior spaces:
Specification section 09050

ü
ü
Finish schedule

ü
ü
Exterior colors and materials

ü
ü
Sample boards for interior and exterior
materials, products, and finishes

ü

ü
Edited carpet and wallcovering
specifications

ü

ü
Specifications

ü
Keyed Finnish plans

ü
Interior design details, elevations,
and sections

ü

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

D. NOTES:

Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer s vision or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

E. STRUCTURAL: Submit the following:

Structural:
Schematics*
DD**
CD***

Three alternative structural systems for
typical bays1

ü

Supporting calculations2
ü
ü
ü
Cost estimates for each system3
ü

Recommend preferred system
ü

Column locations
ü

Shear load resisting elements4
ü

Boring location plan5
ü

Structural plans6

ü
ü
Sections

ü
ü
Details

ü
ü
Size/location of:
Columns

ü
ü
Beams

ü
ü
Lateral load resisting elements

ü
ü
Load bearing walls

ü
ü
Slabs

ü
ü
Foundations

ü
ü
Elevations

ü
Schedules

ü
General notes

ü
Boring logs

ü
Subsurface investigation report

ü
Estimated quantity of rock

Specifications

ü

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

E. NOTES:

When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

Include vertical and lateral load design for CD submission.

Include foundation and fireproofing.

Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.

F. SANITARY: Submit the following:

Sanitary:
Schematics*
DD**
CD***

Narrative:
Existing sanitary systems:
underground water, sanitary
sewers, storm sewers, & fuel gas
with sources, disposal methods,
storage pressures, condition, etc.

New sanitary systems

Provide water analysis & expected
yield if well required

Circulation study to assess
emergency vehicle access

Install test well, if well is required.

Utility Plans/Drawings showing existing and new sanitary systems:
Size of pipes

Invert elevations of sewers

Locate/size

Pumps
ü
ü
ü
Storage facilities
ü
ü
ü
Treatment equipment

Fire hydrants

Sectional and post indicator valves

ü
ü
Backflow preventer

ü
ü
Areas of new irrigation system
ü

New irrigation system

ü
Profiles of sanitary & storm sewers

Demolition Plans

ü
ü
Legend, notes, and details

ü
Point of connection to sprinkler system
ü
ü
ü
Calculations

ü
ü
List of specifications

ü

Contract Specifications

ü
F. SANITARY (cont.):

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

*** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

G. ELECTRICAL: Submit the following:

Electrical:
Schematics*
DD**
CD***

Narratives:
Design1
ü

Life cycle analysis for electrical
systems

ü

Location and size of:
Electrical equipment2
ü

Electric closets3
ü

Telephone closets3
ü

Signal closets3
ü

Electrical distribution equipment

Drawings showing:
Electrical plot plan of existing and
proposed underground power
(including manholes)

ü

ü

ü
Telephone systems
ü
ü
ü
Signal inter-building systems
ü
ü
ü
Proposed electrical system4
ü
ü
ü
Electric symbols
ü
ü
ü
Lighting fixture schedule
ü
ü
ü
Emergency Life Safety Equipment
(see fire protection)

Symbols, note, abbreviations

ü
ü
List of specialty areas
ü

Method of short-circuit calculations
ü

Method of voltage drop and demand
calculations

ü

Utility company correspondence
ü

Utility company requirements

ü
ü
Load calculations for normal &
emergency use

ü

ü

ü
Drawings:
Lighting layouts

ü
ü
Power layouts

ü
ü
Signal layouts

ü
ü
Specialty area layouts

ü
ü
Demolition plans

ü
ü
Riser diagrams

ü
ü
Branch circuit wiring (typ.)

ü
ü

Location and size of:
Primary distribution
switchgear/switchboard

ü

ü
Engine-generator sets

ü
ü
Substation/pad mounted transformer

ü
ü
Manholes

ü
ü
Location of smoke dampers and duct
smoke detectors

ü
Interconnection of electrical control
equipment with HVAC equipment
(see fire protection)

ü
Smoke partitions and fire alarm zones
ü
ü
ü
Fire alarm and signal riser diagrams
(see fire protection)

ü

ü
Calculations for emergency
generator(s)

ü

ü
Phasing scheme

ü
ü
Electrical details

ü
Specifications

ü

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

I. NOTES:

Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

Include means and clearances for installation, maintenance, and removal/replacement of equipment.

Electrical, signal and telephone closets must stack vertically.

Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

H. EQUIPMENT: Submit the following:

Equipment:
Schematics*
DD**
CD***

Equipment (on architectural drawing)
ü
ü
ü
Activation Equipment List (Excel
format)

ü

ü
Specifications

ü

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

I. SPACE PLANNING

Schematics
DD
CD

Space-Accounting Summary Table
ü1
ü2
ü3

I. NOTES:

Provide a tabular table with columns entitled Departmental Function, H-7610 Requirements, Approved Space Program [Net Square Meters (Net Square Feet)], Variance Between H-7610 and Approved Space Program, Departmental Conversion Factor, Planned Departmental Gross Square Meters (Feet); column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements.

Update table. Justify in writing substantial deviations from the approved space program.

Update table.

J. ESTIMATING: Submit the following:

Estimating:
Schematics
DD
CD

Cost estimate in compliance with
Manual for Preparation of Estimates
(separate estimates for new
construction and alteration work)

ü

ü

ü
Level "A" Summary Sheets for building
ü
ü

Level "A" Summary Sheets for sitework
ü
ü

Building gross area computation (new)
ü
ü

Building gross area computation
(alteration work)

ü

ü

Project Data Sheet 1
ü

Project Data Sheet 1 and 2

ü
ü
Asbestos abatement

ü
ü
Detailed estimate take-off sheets

ü
Level "B" Summary Sheets for
buildings

ü
Level "B" Summary Sheets for sitework

ü
Supplement A to SF 252

ü
Detail Market Analysis

ü

K. SPECIFICATIONS

Schematics
DD
CD

Specifications (All Disciplines)

ü1, 2. & 3
ü4 & 5

Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.
Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.
Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.
Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.
Do not use trade names or manufacturers brand names, except as previously noted.
When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.

Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

L. FINAL BID DOCUMENTS

a. Place the seal of the Registered Architect, Registered Landscape Architect, and Professional Engineer responsible for the design and the VAMC Project Director s signature on the Construction Documents. A stamp of the VAMC Project Director s signature will be furnished.

b. Submit updated Department Ratio Chart of Final Bid stage to the VAMC Project Manager.

III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

AS - Architectural Drawings (Numbered Only)
HA - Asbestos Removal Drawings
BI - Boring Log Drawings
ES - Electrical Drawings
FA - Fire Protection Drawings
MH - Heating, Ventilating, and Air Conditioning Drawings
PL - Plumbing Drawings
GS - Site Development and Environmental Drawings
CU - Sanitary and Irrigation Drawings
MU - Steam Distribution Drawings
MP - Steam Generation Drawings
SS - Structural Drawings

B. GENERAL NOTES

Bond prints shall be full-sized.

Bind all drawings into sets in the order of their above classification symbol.

All submitted specifications shall be original, unbound, and marked-up VA Master Specifications. Where no VA Master Specification is available, submit a developed specification.

Submit all materials, packaged and clearly marked by discipline, to the VA s Contracting Officer. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E

Distribution of A/E Material

Schematic Submission:

VA Medical Center (VAMC)
Appropriate Network Office*
2 complete sets
1 complete set

Design Development Submission:

VA Medical Center (VAMC)
Appropriate Network Office*
2 complete sets
1 complete set

Construction Documents Submission:

VA Medical Center (VAMC)
Appropriate Network Office*
2 complete sets
1 complete set

*Network Office will coordinate the necessary review with the responsible safety and fire protection person in their network.

Opportunity closing date

01 April 2024

Value of contract

to be confirmed