Canada - APN_Facilities Maintenance Contract - CFB Borden, ON

Description

Advance Procurement Notice
CFB Borden Facilities Maintenance Contract
CFB Borden
(with Security Requirements)
Purpose of this Advance Procurement Notice

This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Project
Facilities Maintenance Services to be delivered include providing inspection, testing, maintenance, repair and support services to site buildings and land areas under CFB Borden including Barrie Armoury and Owen Sound Armoury with a total of approximately 400 buildings and sheds.

Estimated project value is $5,500,000 per year. It is anticipated that the contract will have an initial 5-year period and options for adding 2 additional extensions, duration of 3 years and 3 years respectively.

DESCRIPTION OF THE SERVICES
The Maintenance Contract may include but not necessarily limited to the following services:

Door Systems - Inspection, testing, Maintenance and Repair (ITMR)
Heating, Ventilation, Air Conditioning & Refrigeration Systems ITMR
Electrical Systems ITMR
Elevator and Lifting Systems ITMR
Plumbing Systems ITMR
Structural Systems Inspections
Architectural Systems Inspections
Fire Detection and Suppression Systems ITMR
Generators and Auxiliary Power Units ITMR
Life Safety Systems Inspections
Landscaping and Grounds Maintenance Support Services
Environmental Management Support Services
Energy Management Support Services

It is anticipated that this/these solicitations will be initiated in Spring of 2024. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).

Contract Award and Anticipated Security Requirements
In order to be eligible for contract award, a contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the tender documents.

As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

for contractors: a valid and active FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and

Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that are interested in submitting or participating in a bid for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC's ISP.

Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC's website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:

Contract number OB000218_FM81283; and
Level of clearance requested to be sponsored for.

Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractor to complete a sponsorship request package. Once DCC has determined that the contractor has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the contractor based on the following timelines:

60 calendar days prior to planned tender closing, for FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET.

Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the contractor regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the contractor will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:
Rick Katwaroo
Team Leader, Contract Services, Borden
Defence Construction Canada
249-535-1093
Rick.katwaroo@dcc-cdc.gc.ca

Disclaimer
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a contractor will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC's ISP sponsorship process and the CSP, PWGSC's security clearance granting process. By applying to either of the aforementioned processes, the contractor accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.

Opportunity closing date

14 February 2024

Value of contract

to be confirmed