Denmark - Support Services Related to Participation to or Organization of Events and Exhibitions for the European Environment Agency (2 Lots)

Description

The future contractor will normally be involved in planning meetings for upcoming events, give creative input and advice and propose alternative technical/logistical solutions, if needed, accompanied with cost and time estimates.The preparatory activities related to event participants may include preparation and dispatch of invitations and background material such as meeting programme, conference papers, pre-submitted presentations, merchandise material, etc., and assistance with pre-registration and associated activities.As for tasks related to events venues, these may include booking and technical preparations, and in some cases it will comprise contact and follow-up with subcontractors like providers of audio-visual, catering and security services. The contractor may be requested to assist the EEA in providing staff for on-site registration and information points for the duration of the event and, if needed, assisting participants on practical matters. The contractor should also be able to assist the EEA with the evaluation of the event, using surveys and other tools. The future contractor may be requested to take part in planning meetings for future exhibitions, give creative input and advice and propose alternative technical/logistical solutions, if needed, accompanied with cost and time estimates.The preparatory tasks of the contractor will include preparing creative proposals and preparation of posters and other forms of displays, flyers, hand-outs and other material, transport to the venue and mounting there; likewise, to dismantle displays and organise return transport of material after the exhibition.Preparations for exhibitions will also include contact with the technical organisers, booking of exhibitions space, rental of furniture, computer and audio-visual equipment, electricity, catering, insurance and other services as needed.At exhibitions, staffing assistance may include providing support personnel that can deal with practical and maintenance tasks. However, the support staff provided by the contractor will not be expected to answer more in-depth questions from stand visitors on the EEA and its products. The contractor should also be able to assist the EEA with evaluation of the exhibition, using surveys and other tools.

Opportunity closing date

05 July 2019

Value of contract

£100k-1m