United States - S--FY20 New Requirement - Dayton NC needs new Janitorial Services Contract; Base Year FY20 with 4 One-Year Renewal Options

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Provided by

Opportunity closing date

18 October 2019

Opportunity publication date

05 October 2019

Value of contract

to be confirmed

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Description

Added: Oct 04, 2019 2:20 pm

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0020

Post Date: 10/03/2019

Original Response Date: 09/13/2019 at 12:00 pm

Applicable NAICS: 561720

Classification Code: S201

Set Aside Type: Service Disabled Veteran Owned Small Business

Period of Performance: Date of Award through 365 calendar days with (4) one-year options if exercised

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Place of Performance: Dayton National Cemetery

4400 West Third Street

Dayton, OH 45417

Attachments: A Wage Determination No. 2015-4731, Revision 8

B Performance Work Statement

C Past Performance Questionnaire

D List of References

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0020

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-06 Effective September 10, 2019.

This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB)

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, with a business size standard of $18.0 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing janitorial services at Dayton National Cemetery.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete janitorial services for Dayton National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.

Period of Performance: Date of Award through 365 calendar days, with 4 one-year options if exercised

SCHEDULE OF UNIT PRICES

CLIN Listing for Janitorial Contract

Dayton National Cemetery

B.2 SUPPLIES OR SERVICES AND PRICES/COSTS

The contractor shall provide all necessary supervision, labor, materials, supplies, and equipment to perform Janitorial Services at Dayton National Cemetery in Dayton, OH for the period Date of Award through 365 calendar days with four 1-year options (if exercised).

BASE PERIOD: Date of Award through 365 calendar days

CLIN

ITEM

EST.QTY

UNIT

UNIT PRICE

TOTAL PRICE

Janitorial Services at Administration/Maintenance Building (Daily M-F except holidays)

0001

Vacuum carpet and area rugs

266

$___________

0002

Restrooms/locker rooms/ lunchroom/break room: Clean walls, partitions, floors, sinks, toilets, and urinals. Clean and polish all glass, mirrored, and stainless-steel surfaces with appropriate cleaner.

266

$___________

0003

Empty, clean, and line all waste receptacles. Empty and clean outside ashtrays at front entrance.

266

$__________

$___________

0004

Vacuum/shampoo/clean all upholstered furniture in the main lobby, office, director's office, foreman's office, and break room.

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway (Daily M-F including holidays)

0005

Furnish all soap, toilet paper, toilet liners, changing table liners, and paper towels. Clean walls, partitions. floors, sinks, toilets, and urinals. Clean and polish all glass, mirrored, and stainless-steel surfaces with appropriate cleaner. Empty, clean, and line all waste receptacles.

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway - Saturday & Sunday Memorial Day weekend

0006

$___________

$__________

0007

Janitorial Supplies - In all restrooms, locker rooms, and lunchroom/break room furnish all hand soap, hand paper towels, rolled paper towels, toilet paper, toilet seat covers, baby changing table liners, wastebasket liners, floor cleaning detergent, etc. (Daily M-F except holidays)

$___________

Clean interior and exterior windows, sills, light fixtures, window blinds, and HVAC at PIC and Administration/Maintenance Building (Weekly)

0008

Clean glass doors inside and out.

$___________

0009

Dust/damp-wipe doors, door frames, walls, partitions. window ledges, window sills, pictures, NCA display at PIC, baseboards, chairs, vents, louvers, light fixtures, tube heat radiators, water supply piping, ceiling structural framing braces, HVAC supply registers, and wood surfaces.

$________

$_________

0010

Clean and polish light switch covers. water fountains, door handles, push plates, table tops, countertops, wood surfaces and vending machines.

$___________

0011

Shampoo Carpets and Rugs at PIC and Administration/Maintenance Building (1X/yr.)

$___________

0012

Strip and Wax floors in PIC and Administration/Maintenance Building (1X/yr.)

$___________

0013

Sweep, mop, and scrub all tile, vinyl, ceramic, and other hard-surface floors

266

$___________

TOTAL BASE PERIOD

$_________

OPTION PERIOD ONE (1):

CLIN

ITEM

EST.QTY

UNIT

UNIT PRICE

TOTAL PRICE

Janitorial Services at Administration/Maintenance Building (Daily M-F except holidays)

1001

Vacuum carpet and area rugs

266

$___________

1002

266

$___________

1003

Empty, clean, and line all waste receptacles. Empty and clean outside ashtrays at front entrance.

266

$__________

$___________

1004

Vacuum/shampoo/clean all upholstered furniture in the main lobby, office, director's office, foreman's office, and break room.

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway (Daily M-F including holidays)

1005

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway - Saturday & Sunday Memorial Day weekend

1006

$___________

$__________

1007

$___________

Clean interior and exterior windows, sills, light fixtures, window blinds, and HVAC at PIC and Administration/Maintenance Building (Weekly)

1008

Clean glass doors inside and out.

$___________

1009

$________

$_________

1010

Clean and polish light switch covers. water fountains, door handles, push plates, table tops, countertops, wood surfaces and vending machines.

$___________

1011

Shampoo Carpets and Rugs at PIC and Administration/Maintenance Building (1X/yr.)

$___________

1012

Strip and Wax floors in PIC and Administration/Maintenance Building (1X/yr.)

$___________

1013

Sweep, mop, and scrub all tile, vinyl, ceramic, and other hard-surface floors

266

$___________

TOTAL OPTION PERIOD (1)

$_________

OPTION PERIOD TWO (2):

CLIN

ITEM

EST.QTY

UNIT

UNIT PRICE

TOTAL PRICE

Janitorial Services at Administration/Maintenance Building (Daily M-F except holidays)

2001

Vacuum carpet and area rugs

266

$___________

2002

266

$___________

2003

Empty, clean, and line all waste receptacles. Empty and clean outside ashtrays at front entrance.

266

$__________

$___________

2004

Vacuum/shampoo/clean all upholstered furniture in the main lobby, office, director's office, foreman's office, and break room.

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway (Daily M-F including holidays)

2005

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway - Saturday & Sunday Memorial Day weekend

2006

$___________

$__________

2007

$___________

Clean interior and exterior windows, sills, light fixtures, window blinds, and HVAC at PIC and Administration/Maintenance Building (Weekly)

2008

Clean glass doors inside and out.

$___________

2009

$________

$_________

2010

Clean and polish light switch covers. water fountains, door handles, push plates, table tops, countertops, wood surfaces and vending machines.

$___________

2011

Shampoo Carpets and Rugs at PIC and Administration/Maintenance Building (1X/yr.)

$___________

2012

Strip and Wax floors in PIC and Administration/Maintenance Building (1X/yr.)

$___________

2013

Sweep, mop, and scrub all tile, vinyl, ceramic, and other hard-surface floors

266

$___________

TOTAL OPTION PERIOD (2)

$_________

OPTION PERIOD THREE (3):

CLIN

ITEM

EST.QTY

UNIT

UNIT PRICE

TOTAL PRICE

Janitorial Services at Administration/Maintenance Building (Daily M-F except holidays)

3001

Vacuum carpet and area rugs

266

$___________

3002

266

$___________

3003

Empty, clean, and line all waste receptacles. Empty and clean outside ashtrays at front entrance.

266

$__________

$___________

3004

Vacuum/shampoo/clean all upholstered furniture in the main lobby, office, director's office, foreman's office, and break room.

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway (Daily M-F including holidays)

3005

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway - Saturday & Sunday Memorial Day weekend

3006

$___________

$__________

3007

$___________

Clean interior and exterior windows, sills, light fixtures, window blinds, and HVAC at PIC and Administration/Maintenance Building (Weekly)

3008

Clean glass doors inside and out.

$___________

3009

$________

$_________

3010

Clean and polish light switch covers. water fountains, door handles, push plates, table tops, countertops, wood surfaces and vending machines.

$___________

3011

Shampoo Carpets and Rugs at PIC and Administration/Maintenance Building (1X/yr.)

$___________

3012

Strip and Wax floors in PIC and Administration/Maintenance Building (1X/yr.)

$___________

3013

Sweep, mop, and scrub all tile, vinyl, ceramic, and other hard-surface floors

266

$___________

TOTAL OPTION PERIOD (3)

$_________

OPTION PERIOD FOUR (4):

CLIN

ITEM

EST.QTY

UNIT

UNIT PRICE

TOTAL PRICE

Janitorial Services at Administration/Maintenance Building (Daily M-F except holidays)

4001

Vacuum carpet and area rugs

266

$___________

4002

266

$___________

4003

Empty, clean, and line all waste receptacles. Empty and clean outside ashtrays at front entrance.

266

$__________

$___________

4004

Vacuum/shampoo/clean all upholstered furniture in the main lobby, office, director's office, foreman's office, and break room.

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway (Daily M-F including holidays)

4005

266

$___________

$__________

Janitorial Services at Public Information Center - Restrooms & Breezeway - Saturday & Sunday Memorial Day weekend

4006

$___________

$__________

4007

$___________

Clean interior and exterior windows, sills, light fixtures, window blinds, and HVAC at PIC and Administration/Maintenance Building (Weekly)

4008

Clean glass doors inside and out.

$___________

4009

$________

$_________

4010

Clean and polish light switch covers. water fountains, door handles, push plates, table tops, countertops, wood surfaces and vending machines.

$___________

4011

Shampoo Carpets and Rugs at PIC and Administration/Maintenance Building (1X/yr.)

$___________

4012

Strip and Wax floors in PIC and Administration/Maintenance Building (1X/yr.)

$___________

4013

Sweep, mop, and scrub all tile, vinyl, ceramic, and other hard-surface floors

266

$___________

TOTAL OPTION PERIOD (4)

$_________

Grand Total: $ _ ._____

Services to be Provided: See Attachment B Performance Work Statement

SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Jefferson Barracks National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Richard Colosky, Foreman; Phone: 937-268-2221

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12:00 pm on 10/18/2019. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov)

DUNS Number

Point of Contact Name

Telephone number

Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services

-Technical Package for Evaluation

-Past Performance Questionnaire (Attachment C)

-List of References (Attachment D)

Proposals shall be submitted via email or via mail to the following addresses:

Email: john.carlock@va.gov

Mail: 575 N. Pennsylvania Street

Midwest District, Suite 495

Indianapolis, IN 46204

For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate offers:

Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable to be eligible for award.

Fair and Reasonable Determination

A fair and reasonable price determination will be made through any combination of the following methods:

Comparison of proposed prices received in response to the solicitation.

Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.

Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.

Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

Comparison of proposed prices with independent Government cost estimates.

Comparison of proposed prices with prices obtained through market research for the same or similar items.

Analysis of pricing information provided by the offeror.

Because below-cost prices are not inherently improper, when vendors are competing for award of a fixed-price contract, vendors are given notice that a business decision to submit a low-priced quotation may be considered as reflecting on their understanding of the contract requirements or the risk associated with their approach.

Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

Technical Acceptability

Qualification of all Personnel (training, experience, certifications)

Sufficient Personnel/Equipment- list of all equipment to be utilized in this contract as well as staffing and the tasks they will perform, number of total persons to be working

Equipment List

List of proposed supplies

List of Subcontractors business names (if being used) and the tasks and/or CLINS they will perform

Write up detailing the technical methods and management of completing contract tasks

Amount of time estimated to complete each CLIN

Number of employees you expect a cycle requires

What is the plan to cover/correct employee absences, vacations and low staffing levels?

Information will be evaluated on it demonstrating an understanding of the work requirements (Adequate Performance Plan)

Only restating the SOW and/or not detailing the number of subcontractor s laborers and exactly the work they will be doing may lead to your proposal being considered non-responsive and not considered further.

Past Performance (CPARS, Past Performance Questionnaire, and additional information the Contracting Officer may obtain that speaks to the contractor s level of experience in this field)

SDVOSB Status verification in CVE

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation (a redacted copy of the technical quote removing ALL company names and identifiable information is REQUIRED) ..a quote may be considered non-responsive if a redacted copy of the technical quote or any of the other requirements are not received and therefore may be removed from further consideration for award.

The following shall be included as part of the quoters submission(See Technical Acceptability Above) :

Experience of company and subcontractors anticipated to perform work under this contract

Managerial & Technical Qualifications of key personnel

Qualifications of any proposed sub-contractors and the percentage of work they will be performing.

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017)

VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017):

FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019)

FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $25,000.00 | $25,000.00| 30 days)

FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019)

FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)

FAR 52.217-9 Option to Extend Term of the Contract (Mar 2000) (30 days)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.237-3 Continuity of Services (Jan 1991)

VAAR 852.203-70 Commercial Advertising (Jan 2008)

VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION)

VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)

VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012)

VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jul 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage Fringe Benefits

WG 2

15.37 16.03 16.65 17.32 17.92

End of Addenda

End of Document

Opportunity closing date: 18 October 2019
Value of contract: to be confirmed

About the buyer

Address: Department of Veterans Affairs Department of Veterans Affairs National Cemetery Administration United States

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