Philippines - Preventive Maintenance of Generator

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Provided by Open Opps
Opportunity closing date
27 November 2018
Opportunity publication date
21 November 2018
Value of contract
to be confirmed
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Solicitation Number:

Trade Agreement:
Implementing Rules and Regulations

Procurement Mode:
Negotiated Procurement - Small Value Procurement (Sec. 53.9)


General Repair and Maintenance Services

Approved Budget for the Contract:
PHP   180,000.00

Delivery Period:
5 Day/s

Client Agency:

Contact Person:
Rebecca Caluag Lopez ADA - I Bernabe Compound, Pulanglupa Las Piñas City Metro Manila Philippines 63-2-8730557 63-2-8730557



Associated Components


Bid Supplements


Document Request List


Date Published

Last Updated / Time
21/11/2018 12:00 AM

Closing Date / Time
27/11/2018 1:00 AM

1 lot, Preventive Maintenance of two (2) Generator Sets 75 KVA and 100 KVA TERMS OF REFERENCE FOR THE PREVENTIVE MAINTENANCE OF TWO GENERATOR SETS (75 KVA AND 100 KVA) I. OBJECTIVE The Las Piñas General Hospital and Satellite Trauma Center requires preventive maintenance services for its emergency generator sets. These services shall result in a good operational condition when the generator set is activated. II. PERIOD OF PERFORMANCE The contract will be for a period of one (1) year. III. SCOPE OF SERVICES The service provider shall prepare and submit a Preventive Maintenance Schedule (PMS) for review by LPGH&STC. The services shall include but not limited to the following: A. Preventive Maintenance At a minimum, the following work must be done: Monthly Maintenance Check-Up 1. Conduct visual check around the generator. 2. Clean generator set housing. 3. Inspect fuel tank level. 4. Inspect lubricating oil level-maintain at proper level. 5. Inspect engine, generator, fuel tank and cooling system for leakage. 6. Inspect electric starter for cleanliness, mounting and terminal security. 7. Inspect all battery cells for correct electrolyte fill level. 8. Inspect electrical connections for tightness and evidence of corrosion. 9. Inspect battery for cleanliness and dryness between terminals. 10. Inspect governor control linkages and oil level. 11. Inspect fuel pump oil sump. 12. Inspect fan belts for correct tension and wear and adjust if necessary. 13. Inspect control panel covers for security. 14. Inspect control panel setting and ensure that the unit is ready for automatic start-up. 15. Inspect air control louvers to ensure proper operation. 16. Inspect for bearing seal leakage. 17. Inspect exhaust piping and muffler insulation. 18. Test engine auto shutdown components. 19. Drain the exhaust system condensate trap. 20. Check for water in the fuel pre-filter. 21. Clean the air cleaner and empty the dust bowl of the air filter. 22. Clean fuel filters and elements. 23. Check the lubricating oil pressure at the gauge. 24. Check the amount of coolant and lubricating oil. 25. Check all indication lights, replace any defective bulbs. 26. Clean battery terminals and lugs (apply grease on terminal connections). 27. Turn off the generator circuit breaker and run the generator unloaded for 15 minutes. Check the generator for unusual conditions, such as excessive vibrations, excessive black or white smoke. The following indicators also need to be checked while the generator is running: oil pressure gauge, water temperature gauge, fuel pressure gauge, RPM indicator, volts, amps; and frequency indicators. Verify all in normal condition. 28. Read and record all gauges/meters (adjust/calibrate as required) 29. Check generator bearing for noise and overheating. Check to ensure proper oil flow in sight glass. 30. Check exhaust manifold, muffler and piping for leaks and secure mountings. 31. Check engine fuel pressure gauge. 32. Check the engine safety shutdowns for proper operations, if applicable. 33. Perform any additional maintenance tasks that maybe recommended in the manufacturer’s operations and maintenance manuals. 34. Correct all defects found during inspections and test. 35. Fill out maintenance checklist and report deficiencies. 36. Record all inspections, tests and corrective actions and provide report to LPGH&STC Engineering and Facilities Management (E&FM) Section. Quarterly Maintenance Check-Up 1. All items under Monthly Maintenance Check-Up. 2. Power spray radiators with water to remove dust. 3. Check fan and alternator belt for correct tension and worn out parts. 4. Inspect and clean all engine linkages. 5. Inspect and clean engine crank breathers. 6. Lubricate the engine governor and ventilation system. 7. Test protective devices for proper operation. 8. Inspect ventilation system belts. 9. With the engine running and the generator circuit breaker open: a. Jumper water temperature switch. b. Jumper oil pressure switch. c. Jumper over-speed switch. Each time the switch is ‘’jumpered’’ the engine should stop and the corresponding failure lamp should illuminate. Reset the shutdown mechanisms after each test. 10. Correct all defects found during inspections and test. 11. Fill out maintenance checklist and report deficiencies. 12. Record all inspections, tests and corrective actions and provide report to LPGH&STC Engineering and Facilities Management Section. Annual Maintenance Check-Up 1. All items under Monthly and Quarterly Maintenance Check-Up. 2. Open all inspection covers and inspect all electrical connections. 3. Test breakers for proper operation. 4. Clean insulators and bushings. 5. Test voltage regulator for proper operation. 6. Operate all movable parts to ensure that they move freely. 7. Clean and dress all contacts as necessary. 8. Remove all dust. 9. Check gauge calibration. 10. Change engine lubrication oil and filters. 11. Change fuel filters, clean strainers and verify that the fuel supply is open. 12. Inspect the exhaust system. 13. Clean and lubricate linkages. 14. Inspect air filters and change if necessary. 15. Inspect all mechanical connections. 16. Inspect all electrical connections. 17. Inspect all belts and hoses and replace if necessary. 18. Test and inspect the ignition system. 19. Inspect coolant pumps for leaks and external wear. 20. Grease bearings (replace old grease with new one). 21. Clean the vent valve of the engine breather system. 22. Ensure that the turbocharger impeller and turbo charger compressor casing are cleaned. 23. Ensure that the alternator, starter motor, etc. are checked. 24. Check line to line voltage and adjust voltage regulator to specifications as required. 25. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion or any type of deterioration. 26. Service or replace the batteries in the digital module every two years. (as applicable) 27. Correct all defects found during inspections and test. 28. Fill out maintenance checklist and report deficiencies. 29. Record all inspections, tests and corrective actions and provide report to LPGH&STC Engineering and Facilities Management Section. B. Service Report The service provider will develop a checklist and report for each type of maintenance to be performed based on item no. 1, adding any manufacturer specific items that may not be addressed. After each monthly, quarterly and annual maintenance service is completed, this service report shall be furnished to LPGH&STC’s authorized representative for signature the same day the service is conducted. The service provider shall make recommendations that will improve (lower) maintenance cost while not compromising reliability. C. Repairs/Part and Materials After each maintenance service, a list of recommended repairs or additional services will be submitted to E&FM as part of the service report. All parts, components or devices that are worn or not in proper operational condition shall be repaired or at the LPGH&STC’s option, replaced with new parts, components, or devices. D. Emergency Services The service provider shall provide emergency services on an as-required basis. The emergency service shall be available on a 24-hour basis, weekends and holidays included. They shall provide an after-hours emergency telephone number. They shall be capable of responding to an emergency situation within three (3) hours after notification for system problems by an authorized LPGH&STC personnel. E. All works shall be done according to proper preventive maintenance for the particular engine type/model, both for 75KVA and 100KVA Generator set. F. The preventive maintenance of both 75 KVA and 100KVA shall be done accordingly to local and international standards. G. All major repairs and adjustments that needs replacement of parts are excluded in this agreement. H. Provide appropriate orientation and training on proper operations and maintenance to the LPGH&STC’s representative during the scheduled maintenance work. I. Perform all necessary work not stated in this agreement but is necessary for proper maintenance of generator sets. J. Coordinate with Engineering Facilities and Management before and after PMs IV. RESPONSIBILITY OF THE SERVICE PROVIDER 1. The service provider shall be responsible for any accidental damages on the generator set and to other hospital properties occurred during the performance of their job. Any damage to LPGH&STC property must be reported immediately to LPGH&STC-E&FM. The service provider shall be responsible for and make all necessary repairs, at no cost to LPGH&STC for repairs of damages, incurred during the performance of the PM service. 2. The service provider shall submit a schedule for the preventive maintenance services for the duration of the contract and shall be subject for approval of LPGH&STC. 3. The annual maintenance check-up should be done immediately upon signing of the contract. 4. The service provider shall provide the necessary tools and equipment such as testers, PPEs, mechanic tools and all other materials and tools necessary to complete the task. 5. The service provider shall remain fully responsible for securing their own materials and equipment. LPGH&STC is not liable for any loss of equipment/tools and accidents happened during the scheduled Preventive Maintenance. 6. The service provider shall solely responsible for jobsite safety, accident prevention, bodily injury, including death to persons and damage to any property arising from its operations. V. QUALIFICATIONS OF THE SERVICE PROVIDER The service provider shall possess the following requirements. • Proven track record in rendering satisfactory provision of generator maintenance services in hospitals and other healthcare facilities. Please supply a copy of certificate of satisfactory rating issued by current or previous clients. • Certified technician/s with at least three (3) years experience in preventive maintenance of generator to be assigned in LPGH&STC. Must be physically and mentally fit to efficiently and effectively perform the services required. Submit certificate of the generator technician (TESDA or/and equivalent certificate). • Must be operating in the Philippines for at least five (5) years or more and must be a distributor of the brand of generator sets installed at LPGH&STC. VI. TERMS OF PAYMENT The payment for the rendered services shall be on a quarterly basis. Prepared by: DHAN-HENLEY T. KAPANGYARIHAN PEPE B. DY JR. COS-Engineer III Engineer IV

Other Information

All quotation must be submitted in a sealed envelope directly to LPGH&STC, address to Ms. Cecille P. Manipon, BAC Chairman or email, together with the following requirements; 1. Valid/Current Mayor’s Permit; 2. Valid/Current Tax Clearance; 3. PHILGEPS Accreditation Certificates

Opportunity closing date
27 November 2018
Value of contract
to be confirmed

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