United States - J--520-20-1-076-0014 Getinge Sterilizers Preventive Maintenance

Description

Added: Jun 05, 2019 9:41 am

Page 1 of 3

STATEMENT OF WORK

1. Contract Title: Sterilizer Maintenance Contract

Contractor shall provide all tools, labor, transportation, supervision, and parts necessary to provide full maintenance and repair services including preventive maintenance inspections (includes Telephone and On-Site service), for Gettinge Sterilizers, located at the Gulf Coast Veterans Health Care System, 400 Veterans Avenue, Biloxi, Mississippi, 39531. The contract will be for a base period of October 1, 2019 through September 30, 2020, with four (4) one-year option periods.

2. Background: Services are needed to ensure the facility maintains compliance with reprocessing procedures, national standardization and manufacturer integrity of the Getinge sterilizers, washers and water filtration.

3. Scope: The following equipment will be covered under contract.

Brand

Model

Serial #

Location

Getinge

LRG9600

9518776

3D111-3-BXD

Getinge

2460UC

KSC13020

3D111-3-BXD

Getinge

2460UC

KSC13019

3D111-3-BXD

Getinge

2460UC

KSC13018

3D111-3-BXD

Getinge

24602RD

KRC13004

3D111-3-BXD

Getinge

8668

WAA062126

3D111-3-BXD

Getinge

8668

WAA062142

3D111-3-BXD

Getinge

8668

WAA062181

3D111-3-BXD

Getinge

Free Standing Conveyor

WAA062306

3D111-3-BXD

Getinge

AGS 2.0

WAA062179

3D111-3-BXD

Getinge

533HC

07K08083

3D111-3-BXD

Getinge

633HC

URA012838

3D111-3-BXD

Getinge

633HC

URA012836

3D111-3-BXD

Getinge

633HC

URA012837

3D111-3-BXD

Getinge

9125

W50049217

3D111-3-BXD

Getinge

CAS-45

GC-33244-W12

3D111-3-BXD

Getinge

CAS-45

GC-33245-W12

3D111-3-BXD

Getinge

CAS-45

GC-33246-W12

3D111-3-BXD

Getinge

CAS30

GC-33553-014

3D111-3-BXD

4. Specifications/Characteristics:

Minimum technical specs must be provided

The contractor shall perform Preventive Maintenance Inspection (PMI) service to ensure that equipment listed in the schedule performs IAW the current published Conformance Standards and the original equipment manufacturer standards and specifications. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed, and actual values obtained (as applicable) shall be provided to the Contracting Officer Representative (COR) at the completion of the inspection/service. PMI services shall include, but need not be limited to, the following:

Cleaning of equipment.

Reviewing operating system software diagnostics to ensure that the equipment is operating according to original manufacturer s specifications.

Calibrating and lubricating the equipment.

Performing remedial maintenance of non-emergent nature.

Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn.

Measuring, adjusting, and calibrating as necessary for optimal performance.

Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying.

The contractor prior to issuance of contract shall identify parts or components that are considered consumables.

Return equipment to full operating condition IAW the Conformance Standards.

Provide documentation of services performed to include all measurements and calibrations demonstrating the systems are performing in accordance with the Conformace Standards.

Any charges for parts, services, manuals, tools, or software required to successfully complete schedule PMI are included within this contract, and its agreed upon price.

5. Delivery.

Normal business hours of coverage are Monday through Friday from 8:00 a.m. to 4;30 p.m., excluding Federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR. Contractor's representative shall check in with Biomedical Engineering upon entering the facility, and shall sign in and out of the facility with Biomedical Engineering.

Preventive maintenance inspections will be performed Semi annually during the months of January and July (adjusted for the basic year, depending on DOA). Coordinate with COR). Inspections will be scheduled two weeks in advance with Biomedical Engineering.

Work performed outside the normal hours of coverage at the request of COR shall be billed at the prices listed in the schedule. Billing shall include service time plus travel, and exclude parts as they are included in the contract. Work performed outside normal hours of coverage at the request of FSE shall be considered service during normal hours of coverage.

Response Time: Contractor s FSE shall respond to the GCVHCS s initial service request call, with a phone call to the COR and/or his/her designee within one (1) hour after receipt of initial telephoned notification 24 hours per day. If the problem cannot be corrected by phone, the FSE shall commence work (on-site physical response) within eight (8)normal duty hours after receipt of initial notification/service request, and shall proceed progressively to restore equipment to full operating performance IAW the conformance standards, within 48 hours of initial service request.

The contractor has ready access to unique and/or high mortality replacement repair parts. All parts supplied shall be compatible with existing equipment and be original equipment manufacturer (OEM) parts. The contract shall include all repair parts. The contractor shall use only new or rebuilt parts, approved by the OEM, and shall not install used parts; those removed from another system without written COR approval.

Contractor shall provide all software and hardware updates upon release at no additional cost to the Government throughout the life of the contract. Software and Hardware updates are limited to those items which are commercially available (i.e. to ISOs) from the OEM and are provided by the OEM to their customers at no cost. Hardware/software update/upgrade installations shall be scheduled and performed at no additional charge to the Government.

Federal Holidays observed by the GCVHCS are:

New Years Day Labor Day

Martin Luther King Day Columbus Day

President s Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Or any other day specifically declared by the President of the United States to be a national holiday.

6. Unscheduled Maintenance:

Contractor shall maintain the equipment in accordance with the Conformance Standards Section. The contractor shall provide repair services, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, etc., and maintaining the equipment including all intervening calls necessary between regular services and calibrations. All required parts should be furnished.

B. The CO, COR or designated alternate has the authority to approve/request a service call from the contractor. NOTE: ONLY THE CO HAS THE AUTHORITY TO MAKE CHANGES TO THE CONTRACT OR TO OBLIGATE FUNDING ON BEHALF OF THE GOVERNMENT. CHANGES WILL BE MADE IN WRITING THROUGH MODIFICATION.

7. Performance Requirements Summary:

The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Task

ID

Indicator & Paragraph Number

Standard

Acceptable Quality Level

Method of Surveillance

Incentive

Getinge maintenance

1

Getinge maintenance, Functions and Responsibilities; complete field service calls within time limits and provide detailed FSR

Complete all required PWS tasks

100%

Periodic Inspection & Customer (facility occupant) Complaint

Exercise of Option Period(s); Positive Past Performance

2

Contractor provides service documentation upon completion of services performed.

Provide all documentation illustrating equipment performing within Conformance Standards.

100%

100% Inspection

Exercise of Option Period(s); Positive Past Performance

Opportunity closing date

12 June 2019

Value of contract

to be confirmed