Germany - Elevator maintenance

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Details

Provided by Open Opps
Opportunity closing date
28 October 2021
Opportunity publication date
28 September 2021
Category
50750000
Value of contract
£0-100k
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Description

The services comprise 38 conveyors, including 22 passenger conveyors, 8 passenger and freight elevators, 1 scissor lift, 4 freight elevators and 2 small goods elevators, 1 stationary dock leveller in 11 properties in Berlin. In most cases the three-monthly, in one case the 12-monthly maintenance/inspection is to be carried out. In addition, most of the systems are subject to 24-month interim and main inspections by a ZÜS or an expert and emergency call activation. If required, an emergency call module is rented and the person release is used. ---For the service provision on the property Fehrbelliner Platz 3, safety-checked personnel must be used at least in accordance with § 9 Para. 1 No. 3 SÜG ( so-called Ü2SabSchutz). The security clearance can be carried out by the contracting authority (AG) after the contract has been awarded if the company is not yet under the secret protection supervision of the BMWi. Within the scope of the security clearance, the Client is entitled to reject personnel without stating reasons. The Contractor shall not incur any costs for the security checks.---The Special Conditions of Contract shall form the basis for the performance of the services.
The services of inspection and maintenance shall comprise all regular measures to maintain the proper condition and function of the lift and other technical installations and their facilities and equipment in accordance with DIN 31051, which are necessary to determine and assess the actual condition (inspection), to delay the reduction of the existing wear and tear stock (maintenance) and in accordance with the manufacturer's working instructions.The Contractor shall be assigned the services described in the work card(s) (Annexes 3a to 3c "Special Agreements") with regard to maintenance. The contents of the work card(s) are not conclusive and complete. The inspection and maintenance shall be carried out at least in accordance with the manufacturer's specifications and in accordance with all valid and relevant laws, regulations, standards, guidelines, etc. as well as the recognised rules of technology.Maintenance and inspection services also include:- the removal of all operational contamination on central equipment and devices as well as in the operating rooms and lift shafts- the obligations of the operator from the Operational Safety Ordinancea) § 10 with regard to the maintenance of the prescribed and proper condition of the system, repair (if commissioned) and maintenance, decommissioning if defects that endanger employees or third parties are detected during maintenanceb) § 16 BetrSichV with regard to the initiation and documentation of periodic inspectionsc) § 19 BetrSichV with regard to notification of the responsible authority in the event of an accident or damage. All letters to supervisory authorities and/or monitoring bodies shall be sent to the CL as a copy/copy at the same time.- the provision of the workforce to the extent required for the legally prescribed tests.- load weights shall be provided by the CL to the extent shown in the stock list with price sheet (Appendix I.1). Where permissible, an approved electronic testing system may be used at the Contractor's expense for the tests instead of providing load weights.- The testing of the electrical equipment on the lift system(s) and shaft and operating room installations and the documentation of the results in accordance with Regulation 3/4 of the German Social Accident Insurance (DGUV V3/4) (at least once every 4 years depending on the last test).- Services by remote supervision are not permitted.- The Contractor shall be responsible for the inspection of the electrical equipment on the lift system(s) and shaft and operating room installations and the documentation of the results in accordance with Regulation 3/4 of the German Social Accident Insurance (DGUV V3/4) (at least once every 4 years depending on the last inspection).In the event of missing spare parts or notifications of fault rectification by the CL, the Contractor shall, upon request, immediately submit a quotation for the repair including delivery of parts and, after separate commissioning, provide these services within the periods agreed therein.----The Contractor shall accompany the TÜV [or another approved inspection body (ZÜS)] during the performance of the intermediate and main inspections of the lift systems. The dates shall be agreed directly between the Contractor and the ZÜS.---In the case of material deliveries, the Contractor shall deliver the parts with German-language documentation in printable form, unless otherwise agreed. In principle, the CO shall ensure that all necessary parts and auxiliary materials are ready for delivery for the duration of the contract.---The inspections and maintenance shall be carried out after consultation with the responsible contact persons of the respective properties.---The remuneration shall be determined according to the prices agreed in the inventory list with price sheet (Annex I.1). These include all ancillary costs as well as auxiliary materials and spare parts, time-limited parts, wearing parts and predetermined breaking parts etc. up to the current list price of a total of € 25 (net) per maintenance and system. The remuneration shall be paid monthly after the services have been rendered and invoiced and shall be a fixed price, exclusive of value added tax, for a period of 24 months from the date fixed for the submission of the offer. The price for the services to be provided is variable in relation to the labour cost component. Any changes shall be made in accordance with the agreed price adjustment clause. After expiry of this period, the remuneration may be adjusted at the Contractor's written request. If the price escalation clause in accordance with Annex I.2 to the contract has not been completed, the prices in the price list shall apply as a fixed price for the entire term of the contract. If the lift or other technical installations or parts thereof listed in Annex I.1 are taken out of operation, a corresponding reduction in the remuneration shall be agreed with the Contractor for the period of time during which they are out of operation. Invoicing shall be done per CU, collective invoices are not permitted. The delivery of invoices shall be effected electronically via the web-based Federal Administration Portal for Central Invoice Receipt (ZRE) in the so-called X-invoice format. Requirements to be observed when using the Federal Administration Portal for Central Invoice Receipt, for invoicing and exceptions in accordance with the E-RechV are listed at https://www.e-rechnung-bund.de/rechnungssteller/?cli_action=1616406334.963 (see Annex I.5. Obligations of the Contractor:1. The services shall be performed in such a way that the safety of the lift and other technical installations is maintained. The operational readiness is to be maintained for the duration of the services, as far as this is possible.2. The generally accepted rules of technology, the state of the art, the statutory provisions, the relevant DIN, DIN-EN standards, guidelines and protective regulations, in particular the Ordinance on Industrial Safety and Health and the accident prevention regulations are to be observed.3. The Contractor is to perform the services with his business. He may transfer parts of the performance to subcontractors with the consent of the CL.4. competent and reliable personnel shall be employed for the performance of the contractually agreed services. 5. if the Contractor detects faults which could endanger the operational readiness or safety of the lift or other technical installations, it shall notify the Principal without delay and, if necessary, arrange for the lift or other technical installations to be taken out of service in case of imminent danger.6. communications by telephone or verbally shall be confirmed in writing. The Contractor shall immediately notify the Client in writing of other faults which must be rectified and the rectification of which is not part of the agreed services.7. If the Contractor recognises that other agreements to this contract will become necessary due to changes in use or changes in the existing regulations, he shall notify the Client of this in writing.8. Any entry into the properties shall be agreed with the user at least 6 working days in advance. The Contractor shall ensure that its employees comply with the safety regulations for each property. In the event of infringements, access for the Contractor's personnel may be restricted or denied temporarily or permanently.9. Access requirements for the property WE 128054 Fehrbelliner Platz 3 in 10707 Berlin: The User's security and control personnel shall be entitled to check the Contractor when entering, leaving or during the stay in the area of the property. The Contractor's deployed personnel, including the approved subcontractors, must at least have a sabotage protection check 2 in accordance with § 9 Para. 1 No. 3 SÜG.10. Proof of performance: The Contractor shall document the services performed and the general condition of the installation ascertained in this connection, including any repair services that may become necessary in the foreseeable future, as well as the parts replaced, if any, in a performance record for each lift installation in a specified format.11. The time of performance of the services shall be agreed with the Client's representative in good time before commencement.12. The Contractor shall plan in advance the dates for the performance of the contractually agreed services for the current financial year. For this purpose, the Contractor shall prepare a maintenance schedule within 4 weeks after receipt of the award letter or by the 4th calendar week of the current business year. The maintenance dates shall be coordinated with the Principal's representative, taking into account the user's internal processes.13. All of the Contractor's obligations under this Contract shall apply equally to subcontractors engaged by the Contractor. The Contractor shall therefore be obliged to inform subcontractors of all provisions of this Contract and to oblige them accordingly vis-à-vis the Client.The Contractor shall take out a public liability insurance covering damages in the following amount (maximized twice per insurance year) and proof of which shall be provided upon request:-property damage: 1,000,000.00 €-other financial losses: 500,000.00 €-personal injury: 2,000,000.00 €. The Contractor shall oblige his personnel to maintain confidentiality in accordance with the enclosed confidentiality agreement and shall request a written confidentiality agreement from them prior to their first assignment. The Contractor shall ensure the confidentiality of its employees. When obtaining personal data, he shall be obliged to observe the provisions of the Basic Data Protection Regulation, the Federal Data Protection Act and the applicable data protection laws of the federal states.

Opportunity closing date
28 October 2021
Value of contract
£0-100k

About the buyer

Address
Bundesanstalt für Immobilienaufgaben Fasanenstraße 87 Berlin 10623 Germany
Contact
verdingung@bundesimmobilien.de

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