Canada - Data Conversion Specialist (ISED194425)

Description

Requirement Details
Tendering Procedure: Selective Tendering
This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following categories:
Two (2) Level 3 Data Conversion Specialists
To facilitate the process, Innovation, Science and Economic Development Canada has chosen to attach a copy of the RFP to allow those suppliers who were not formally invited to bid on this requirement to submit a proposal should they wish to do so. Only suppliers listed on Attachment 2 to Part 1 of the solicitation of this notice can submit a proposal. (Suppliers listed in Attachment 2 to Part 1 of this notice should hereby consider themselves invited to bid (there is no requirement for the suppliers listed in Attachment 2 to Part 1 to further request to be added to the invited bidders list).
SA Holders that are invited to compete as a joint venture must submit a bid as that joint venture SA Holder, forming no other joint venture to bid. Any joint venture must be already qualified under the E60ZT-16TSPS series as that joint venture at the time of bid closing in order to submit a bid.
The following SA Holders have been initially invited to bid on this requirement:
 
2iSolutions Inc.
Axio Solutions Inc.
Beyond Technologies Consulting Inc.
C3SA CYBERNETIC SECURITY AUDIT INC.
Calian Ltd.
eVision Inc., SoftSim Technologies Inc. in Joint Venture
Focus Systems Inc.
I4C INFORMATION TECHNOLOGY CONSULTING INC
IDS Systems Consultants Inc.
InfoMagnetics Technologies Corporation (IMT)
InSync Systems Inc.
Metaflow Inc.
Nortak Software Ltd.
Oproma Inc.
Prologic Systems Ltd.
SERTI Placement TI inc.
Systemscope Inc.
Teambuilder Consulting Inc.
TechWind Inc.
Templates 4 Business, Inc.
Description of Work :
Background
 When the Office of the Superintendent of Bankruptcy (OSB) transitioned from Shared Drives to GCDocs in 2017, a partial migration of data was completed, while several Shared Drives remained active. This has resulted in duplicate copies being stored in both locations, some documents not moved to GCDocs that should have been, migration of outdated or trivial information that is not being used, and incorrect classification being sometimes applied, both to new and migrated documents. Additionally, during the E-Mail Transformation Initiative, employees were encouraged to move all relevant emails from their PST files into their Inbox, but this was not done on a consistent basis, and the ability to create PST files has remained active.
Objective
 The OSB would like to better manage their digital content by moving as many of our documents and emails as possible into GCDocs, and cleaning up redundant and outdated content. This would begin with an analysis of the digital content stored in GCDocs, the various Shared drives, and any PST files, looking at things such as document type, the last modified date, and the function and/or business group responsible for the content. Any documents already migrated to GCDocs, as well as those in in any repository which have exceeded their retention period would be identified for disposition approval; and any documents still being held only in the Shared Drives should be evaluated for migration into GCDocs.
To improve searching capability, the OSB would also like to improve the metadata associated to the documents in GCDocs by developing and applying a set of business rules. In addition, the OSB has a number of PDF documents containing multiple forms and documentation from estate proceedings in a single document. In order to apply life cycle management and to be able to search for the documents when required, the OSB would like to separate these into individual OCR PDF documents with appropriate titles.
There are also a number of estate files only currently available on USB devices which analysts must search through when seeking information about a particular estate. This renders the information difficult to find, and even more difficult to share with employees across the country. An analysis of this data must be conducted in order to explore possible solutions and identify the best option. Finally, as many of the rules used to clean up the paper and microfiche estate files can also be applied to the digital estate files in the systems of record (e-Filing, Impact), the OSB would also like to scope out the work involved in applying the same rules to those systems.

Bidders must submit a bid for all resource categories
The work is not currently being performed by a Contractor.

Security Requirement: Reliability Status
Minimum Corporate Security Required: Designated Organization Screening (DOS)
Minimum Resource Security Required: Reliability Status
Contract Authority
 
Name: Nicole Filion
Phone Number: 613-948-7178
Email Address: Nicole.filion@canada.ca
ENQUIRIES – BID SOLICITATION
All enquiries must be submitted in writing to the Contracting Authority no later than five (5) calendar days before the bid closing date. Enquiries received after that time may not be answered.
Bidders should reference as accurately as possible the numbered item of the bid solicitation to which the enquiry relates. Care should be taken by bidders to explain each question in sufficient detail in order to enable Canada to provide an accurate answer. Technical enquiries that are of a "proprietary" nature must be clearly marked "proprietary" at each relevant item. Items identified as proprietary will be treated as such except where Canada determines that the enquiry is not of a proprietary nature. Canada may edit the questions or may request that the Bidder do so, so that the proprietary nature of the question is eliminated, and the enquiry can be answered with copies to all bidders. Enquiries not submitted in a form that can be distributed to all bidders may not be answered by Canada.
NOTE: Task‐Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.‐NCRIMOS@pwgsc.gc.ca

Opportunity closing date

17 January 2020

Value of contract

to be confirmed