United States - BYR Hotel/Conference Venue

Description

Added: Apr 25, 2019 4:38 pm

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number assigned to this action is W912J2-19-R-0008. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.
This requirement is unrestricted with an applicable NAICS Code of 721110. Hotels (Except Casino Hotels) and Motels. The Wisconsin Army National Guard (WIARNG) requirement is for a Badger Yellow Ribbon event on June 28th-30th and will need large conference space to include hotel rooms, meals, and audio visual equipment. Per the attached Statement of Work.

Location must be within the state of WI and within 50 miles of Milwaukee, WI 53704.

Group one will arrive on the 28th of June 2019 at 1:00PM CST and depart on June 29th @ 5:00 PM CST.

Group two will be 29-30 June 2019. Group two will arrive at 6:00PM CST on the 29th of June and Depart at 6:00 PM CST on the 30rd of June.

This acquisition is utilizing procedures in FAR part 13, Simplified Acquisition Procedures. The Government intends to award a Firm-Fixed Price Contract to the firm that provides the Lowest Price, Technically Acceptable quoter without discussions. Therefore, offerors should submit their best offer up front. Do not assume you will be able to revise your offer.

The WIARNG requires the following Items:
CLIN 0001 Yellow Ribbon Venue (See section 1-C of attached SOW)
1. 1 - General Session
2. 2- Breakout Rooms
3. 1 - Child and Youth Room
4. 1 - Nanny Area
5. 1- Resource Area
6. 3- Privacy Rooms
7. 1- Registration Area
- see the attached statement of work to ensure you have adequate space and resources to accommodate the event.
CLIN 0002 Audio Visual Equipment (Both Groups)
A/V Requirements
i. 5 A/V Carts with power strip cords and cords taped or covered
ii. 2 large projections screens and 3 additional projection screens (5 total)
iii. In house sound system with wireless handheld mic, lavalier mic, with sound cord for laptop sound.
CLIN 0003 Catered Meals (Buffet Style)
Food and Beverage Requirements:
i. Government lunch served buffet style - can be in gen session room
1. 2 set of buffet areas to make 4 buffet lines with each serving:
a. 2 meat proteins. 1 vegetarian protein, 1 starch, 1 vegetable, dessert, milk, iced tea and coffee.
CLIN 0004 (Lodging)
Group 1: 130 sleeping rooms Check in 28June-Check out 29June
5 staff rooms (will be paid by the individual occupant, not the government.)

Group 2: 130 sleeping rooms Check in 29June-Check out 30June
5 staff rooms (will be paid by the individual occupant, not the government.)

Please ensure you read the entire Statement of Work for further detail of this requirement
The following clauses are included for the purposes of this combined synopsis/solicitation and most current versions will be incorporated into any resulting order:

52.203-19- Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements
52.204-7- System for Award Management
52.212-1- Instructions to Offerors
52.212-4 - Contract Terms and Conditions-Commercial Items;
52.222-21 - Prohibition of Segregated Facilities
52.222-26 - Equal Opportunity
52.222-50 - Combating Trafficking in Persons
52.223-18 - Encouraging Contractor Policy to Ban Text Messaging While Driving
52.225-13 - Restrictions on Certain Foreign Purchases
52.232-33 - Payment by Electronic Funds Transfer-System for Award Management
52.232-36- Equal Opportunity for Workers with Disabilities
52.232-39 - Unenforceability of Unauthorized Obligations
52.233-3 - Protest After Award
52.233-4 - Applicable Law for Breach of Contract Claim
52.252-2 - Clauses Incorporated by Reference, http://farsite.hill.af.mil
52.252-6 - Authorized Deviations in Clauses
52.222-3 - Convict Labor
52.222-19 - Child Labor - Cooperation with Authorities and Remedies
52.209-6 - Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.204-10- Reporting Executive Compensation and First-Tier Subcontract Awards
252.203-7000- Requirements relating to compensation to Former DoD Officials
252.203-7002- Requirement to inform employees of Whistleblower rights
252.204-7015- Notice of Authorized Disclosure if Information for Litigation Support
252.211-7003- Item Unique Identification and Valuation.
252.211-7008- Use of Assigned Serial Number
252.225-7048- Export-Controlled Items
252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 - Wide Area Workflow Payment Instructions
252.232-7010 - Levies on Contract Payments
252.244-7000-Subcontracts for Commercial Items
All vendors must have an active registration in https://www.sam.gov/portal/SAM/#1#1
To be eligible for award.

Submittal Requirements: Submit the following in order to be considered for award.
1. Pricing of CLINS 0001 through 0004.
2. Representations and Certifications (52.212-3 Alt 1).
3. Conference Space layout and room dimensions.
4. Active SAM Registration (please submit vendor cage code)

Submit offers in response to this synopsis/solicitation to jarrod.w.brown4.mil@mail.mil. Offers received after 3:00 PM CST on May 16th may not be considered unless determined to be in the best interest of the government.
No telephonic inquires will be accepted.

Email any questions to jarrod.w.brown4@mail.mil by May 14th 2019 12:00PM CST. All questions will be answered and uploaded to fbo.gov by May 14th 5:30 PM CST. It is the vendor's responsibility to check www.fbo.gov for any updates or changes.

Opportunity closing date

16 May 2019

Value of contract

to be confirmed